Legal Administrative Assistant (Hybrid – Westchester County, NY)

About the Role

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. For more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs—from advocating for seat belts, air bags, and graduated driving laws to leading in pricing sophistication, telematics, and device and identity protection.

This is a hybrid position requiring in-office attendance at the Westchester County office two to three days per week.

Responsibilities

• Provide dedicated legal and administrative support to 3–4 Attorneys within Client Legal Services for a multiple-state region.
• Open and maintain new lawsuits focusing on Bodily Injury (BI), ensuring accurate setup and ongoing management within case management systems.
• Coordinate and manage attorney calendars, including court dates, deadlines, depositions, and hearings.
• Schedule, prepare, and notify all required parties of depositions.
• Prepare, file, and serve pleadings and legal documents in both paper and electronic formats, including e-filing across multiple jurisdictions.
• Process and manage high volumes of electronic mail related to pleadings, filings, and court correspondence.
• Serve as a primary point of contact for courts, plaintiff counsel, IME vendors, and internal stakeholders, maintaining professional and timely communication.
• Manage document organization, version control, and case file maintenance to ensure accuracy and compliance.
• Coordinate issuance of settlement checks and follow up on required closing documentation to ensure timely case resolution.
• Monitor deadlines and ensure compliance with procedural and filing requirements.
• Scan, process, and organize documents, including sorting and distributing incoming physical mail.

Requirements

• High School Diploma or GED.
• 3+ years of relevant legal or litigation experience.
• Prior exposure to a legal, litigation, claims, or professional services environment through work experience, internships, or related administrative roles.
• Basic familiarity with legal documents and processes, such as pleadings, filings, calendaring, and document management.
• Experience supporting multiple priorities, deadlines, or stakeholders in a fast-paced environment.
• Comfort working with electronic filing systems, document management tools, and high volumes of electronic correspondence (training provided).
• Strong attention to detail, organization skills, and professional communication abilities.
• Ability to learn legal procedures, court requirements, and internal systems with guidance.
• Intermediate to strong intermediate proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint, with the ability to create, edit, and manage business documents, reports, and correspondence.

Skills

• Adaptability
• Collaboration
• Communication (written and verbal)
• Confidentiality
• Detail-oriented
• Effective written communication
• Meticulous
• Microsoft Office 365
• Oral communications
• Organizing
• Problem-solving
• Self-motivation
• Time management
• Verbal communications

Benefits

• Comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse.
• Monthly connectivity reimbursement to help offset internet costs for eligible remote work.

Employees working from home must have a dedicated, private workspace free from distractions, along with appropriate desk and seating. Reliable internet is required, with minimum speeds of 50 MB download and 5 MB upload.

Pay

Compensation offered for this role is $19.76–$30.33 per hour, based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.