Legal Administrative Assistant (Hybrid – Baltimore, MD)

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs—from advocating for seat belts, air bags, and graduated driving laws to being an industry leader in pricing sophistication, telematics, and device and identity protection.

About the role

Join Allstate's Client Legal Services team as a Legal Administrative Assistant supporting insurance defense and bodily injury litigation in Maryland. This role plays a critical part in the success of the legal team by coordinating court filings, managing attorney calendars, maintaining case documentation, and facilitating communication with courts, medical providers, and other stakeholders. The ideal candidate is highly organized, proactive, and thrives in a fast-paced litigation environment.

Responsibilities

• Provide legal and administrative support to Client Legal Services Attorneys, with a focus on insurance defense litigation and bodily injury matters.
• Open and maintain new lawsuits, ensuring accurate setup and ongoing management within case management systems.
• Coordinate and manage attorney calendars, including court dates, deadlines, depositions, hearings, mediations, and case management orders.
• Prepare, draft, file, and serve pleadings and legal documents in both paper and electronic formats, including e-filing through Maryland court filing systems.
• Process and manage high volumes of electronic correspondence related to pleadings, filings, court communications, and case activity.
• Serve as a primary point of contact for courts, opposing counsel, medical providers, vendors, and internal stakeholders, maintaining professional and timely communication.
• Manage document organization, indexing, version control, and maintenance of case files to ensure accuracy, compliance, and efficient retrieval of information.
• Draft routine correspondence and other litigation-related documents for attorney review and approval.
• Monitor deadlines, procedural rules, court requirements, and medical record requests to ensure timely and compliant case management.
• Demonstrate initiative by anticipating attorney and case needs, taking ownership of assigned work, and collaborating effectively with team members.

Requirements

• Strong typing speed with a high level of accuracy.
• Excellent organizational, prioritization, and follow-up skills with the ability to manage strict deadlines.
• Ability to take initiative while working under attorney direction and established procedures.
• Experience supporting multiple attorneys simultaneously in a litigation-focused environment.
• Demonstrated experience with heavy scheduling, calendar management, and coordination of court-related activities.
• Insurance defense, bodily injury, personal injury, or legal administrative experience preferred.
• Familiarity with Maryland litigation practices and electronic court filing systems is strongly preferred.
• Experience preparing correspondence, managing high-volume email communications, and coordinating litigation-related activities.
• Knowledge of medical terminology and experience working with medical records is preferred.

Location

While this role is primarily remote, occasional in-office attendance may be required to support administrative functions such as processing, scanning, printing, and distributing legal correspondence and mail.

Benefits

• Exceptional Work-Life Balance: Predictable schedules and flexibility to excel professionally while enjoying a fulfilling personal life.
• Holistic Understanding of the Business: Gain insight into Allstate’s diverse business operations, objectives, and culture to align legal strategies with company goals.
• Direct Client Collaboration: Work closely with internal stakeholders and business units to build deeper client relationships and provide proactive legal guidance.
• Strategic Influence and Impact: Shape strategic decisions and risk management initiatives that directly impact Allstate’s success.
• Diverse Legal Challenges: Engage in a broad spectrum of legal work, including regulatory compliance, risk assessment, and dispute resolution.
• Professional Growth Opportunities: Access to advancement and development resources to support career growth.
• Comprehensive technology setup, including a laptop, monitors, headset, keyboard, and mouse.
• Monthly connectivity reimbursement to help offset internet costs for eligible remote employees.

Pay

Compensation offered for this role is $19.76 - $30.33 per hour and is based on experience and qualifications.

Skills

• Adaptability
• Collaboration
• Communication
• Confidentiality
• Court Filings
• Detail-Oriented
• Filing Systems
• Legal Correspondence
• Legal Documents
• Litigation
• Microsoft Office 365
• Organizing
• Prioritization
• Problem Solving