Legal Administrative Assistant (Financial Services)

Job Summary

The Legal Administrative Assistant position is a non-exempt, full-time role based in our Denver, CO office. This position supports multiple attorneys and other timekeepers in the Financial Services practice group. The ideal candidate should have excellent organizational and communication skills, with a proven track record of handling multiple tasks effectively.

Responsibilities

• Coordinate incoming and outgoing electronic communications (telephone, email, and fax).
• Deliver exceptional client service both internally and externally in a professional manner with discretion and confidentiality.
• Cook up travel arrangements and prepare itineraries.
• Schedule meetings and arrange for conference rooms and meals.
• Proactively manage busy calendars, prioritizing meeting requests with internal and external groups.
• Prepare documents (typing, formatting, etc.) and is responsible for typing/transcribing legal documents accurately and within requested timeframes, prioritizing work among assignments and meeting specific deadlines on projects.
• E-file documents as required.
• Docket deadlines: calendar hearings, mediations, deadlines, trials, etc.
• Maintain paper and electronic files (works with File Room to create and maintain client files and indexes, perform routine filing and retrieves files as needed, save electronic documents and communication to document management system using proper, standard naming conventions, maintain chronological files and administrative files for assigned attorneys).
• Prepare daily time entry for Partners and other attorneys, as approved by management and submit in a timely manner.
• Collaborate with Accounting to ensure accuracy in billing pursuant to client requirements; perform Paperless Proforma edits, complete expense reimbursements in a timely manner, prepare invoices for payment as requested by timekeepers.
• Proactively demonstrate effective teamwork and provide assistance to other LAAs as time permits.
• Independently use sound judgment and initiative to develop project timelines. Anticipate the business needs of the assigned timekeepers; plan ahead and meet deadlines.
• Interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism.

Qualifications / Skills

• 3-5 years prior experience as an administrative assistant required.
• Experience in law firm or corporate legal department preferred.
• Some college preferred; background in legal studies/paralegal studies a plus.
• Excellent oral and written communication skills, excellent organizational abilities, strong analytical and problem-solving skills, and proactive business style required.
• Advanced skills with Microsoft Office required, including Word, Outlook, Excel, and PowerPoint.
• Typing speed of 60 wpm preferred.

Benefits

• Medical
• Vision
• Dental
• PTO
• 401k
• Life
• Disability