Legal Administrative Assistant

Priorities

• Prioritize assignments and prepare often sensitive and detailed correspondence
• Prepare witness and trial binders, deposition preparation and logistics
• Receive electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts
• Prepare exhibits for filings

Responsibilities

• Interact professionally with members of other departments and varied external contacts
• Schedule appointments, make travel and/or meeting arrangements, and maintain business calendars as instructed
• Maintain confidentiality, ensure work product is accurate, and present it professionally
• Foster a positive rapport with all internal and external contacts

Requirements

• A minimum of 2 years experience within a law firm and/or professional services environment; experience working within a litigation practice required
• Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks)
• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
• Proficiency in the use of document management systems
• Efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure
• High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients
• Follow and convey instructions effectively with a high degree of courtesy and tact

Qualifications

Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts

Strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)

Proficiency in the use of document management systems

Efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure

High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients

Follow and convey instructions effectively with a high degree of courtesy and tact

Skills

• Advanced use of MS Word
• Intermediate to advanced level skills using MS Office Suite
• Strong computer aptitude to use other programs
• Proficiency in the use of document management systems
• Efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables
• High level of communication skills
• Follow and convey instructions effectively

Benefits

• Medical
• Dental
• Vision
• Disability
• Life Insurance
• Flexible Spending and Healthcare Savings Accounts
• 401(k) with firm profit share
• Paid Time Off
• Firm Paid Holidays
• Wellness and Personal Advocacy Programs
• Family Planning Resources and Leave Programs
• Tuition Reimbursement

Pay

Pay Range for Candidates in Baltimore, MD: $72,000 - $100,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location.

Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.