Legal Administrative Assistant

About the role

The Legal Administrative Assistant to the General Counsel plays a critical role in supporting the legal department by managing administrative tasks that enable the General Counsel to focus on high-level legal strategy and compliance. This position requires meticulous attention to detail in preparing, organizing, and maintaining legal documents and correspondence. The assistant will coordinate schedules, manage communications, and facilitate the flow of information between the General Counsel and internal or external stakeholders. By ensuring efficient office operations and timely handling of legal matters, this role contributes directly to the smooth functioning of the legal team. Ultimately, the Legal Administrative Assistant helps uphold the integrity and effectiveness of the legal department within the organization.

Qualifications

Minimum qualifications include a high school diploma or equivalent, with an Associate’s degree or higher preferred, and a minimum of 3 years of experience in a legal administrative or similar support role. The ideal candidate will have proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), strong organizational skills, and excellent written and verbal communication skills. Preferred qualifications include experience working directly with General Counsel or senior legal executives, familiarity with legal terminology and procedures, knowledge of corporate governance and compliance requirements, paralegal certification or coursework, and experience with legal billing software and contract management tools.

Responsibilities

• Manage and organize the General Counsel’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare, proofread, and format legal documents, correspondence, and reports with a high degree of accuracy.
• Coordinate communication between the General Counsel, internal departments, external counsel, and other stakeholders.
• Maintain and update confidential legal files, records, and databases to ensure compliance and easy retrieval.
• Assist in the preparation and distribution of board materials, legal presentations, and compliance documentation.
• Handle incoming calls, emails, and inquiries directed to the General Counsel’s office promptly and professionally.
• Support the legal team with administrative tasks such as billing, expense reports, and contract tracking.

Skills

The Legal Administrative Assistant utilizes strong organizational and communication skills daily to manage the General Counsel’s complex schedule and correspondence efficiently. Attention to detail is essential when preparing and proofreading legal documents to ensure accuracy and professionalism. Proficiency with office software enables the assistant to create polished reports, presentations, and maintain electronic filing systems. Interpersonal skills are critical for coordinating with various internal teams and external legal partners, fostering smooth collaboration. Additionally, familiarity with legal terminology and procedures enhances the assistant’s ability to anticipate needs and support the legal team effectively.