Legal Administrative Assistant
About the role
The Legal Administrative Assistant provides administrative support to legal professionals and attorneys in the fulfillment of their responsibilities with the law firm. The position requires a high degree of professionalism, confidentiality, discretion, initiative, flexibility, and dependability.
Responsibilities
- E-file and serve in state, federal, and appellate courts
- Docket court dates and case deadlines
- Draft fee agreements
- Perform file openings and conflict checks
- Prepare legal documents, exhibits, and case-related materials
- Manage physical and electronic case files
- Coordinate deposition and trial logistics
- Process and reconcile expenses and invoices
- Draft and send client and potential client correspondence
- Create shell templates in accordance with court requirements
- Register and log attorney admissions, licenses, and registrations
- Assist with timekeeping
- Track and file Continuing Legal Education credits
- Prepare meeting/event materials, distribute accordingly
- Organize meeting logistics
- Coordinate travel logistics and itineraries
- Assist with business development and social media efforts
- Provide back-up support to other legal assistants
- Perform day-to-day administrative functions, such as: distribute/send mail, screen and place phone calls, etc.
- Complete additional duties as requested
- Provide additional assistance and support as directed by supervisor
Requirements
Work is performed in a professional office environment and requires the following during the work day:
- Interact regularly with others verbally, in-person, and via written communication
- Operate computer and other office equipment such as a copy machine, printer, telephone, etc.
- Ability to move/traverse about the office intermittently throughout the day (attend meetings, access file cabinets, obtain supplies from supply room, etc.)
- Must be able to remain in a stationary position for long periods of time (working at a computer)
- Repetitive movement (i.e. heavy computer/keyboard use)
- May require occasional light lifting (files, copy paper, etc.)
Qualifications
Experience as a Legal Administrative Assistant required. Associate’s or Bachelor’s degree desired. Business Litigation or Intellectual Property and Technology desired, but not required.
Skills
- Organizational expertise
- Time management skills
- Client service know-how
- Good judgment
- Attention to detail
- Flexibility
- Analytical thinking
- Professionalism
- Team player
- Deliver outstanding client service with a can-do attitude
- Possess strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency
- Exercise discretion in handling confidential, controversial, or sensitive information
- Demonstrate high degree of professionalism
- Use initiative and independent judgment within established guidelines
- Prioritize workloads appropriately
- Interpret data accurately and present information concisely
- Work well under pressure and within tight deadlines
- Microsoft Office Suite, Zoom, Ironclad, Emburse, and document manage system proficiency
Pay
The hourly pay rate for this position is $30.20 - $44.87 per hour, depending on experience. This is a non-exempt position eligible for overtime. Actual pay will be adjusted based on experience and other job related factors permitted by law.