Legal Administrative Assistant

About the role

We are partnering with a leading law firm in San Francisco to identify a polished, highly professional Legal Administrative Assistant to join their team on a contract-to-hire basis. This 35-hour/week opportunity requires candidates to report onsite Monday through Friday from 10:00 AM–6:00 PM and provides administrative support to attorneys and legal staff through calendar management, travel coordination, expense reporting, document production, meeting logistics, matter administration, and other day-to-day office operations. While the role supports litigation practices through document formatting, TOCs/TOAs, and electronic filings, substantive legal work remains with the firm's paralegals and case assistants.

Responsibilities

• Manage attorney calendars, contacts, scheduling, and meeting logistics
• Coordinate conference room reservations and internal/external meetings
• Greet clients and coordinate meeting needs, including food, beverage, and AV setup
• Prepare and reconcile monthly expense reports and manage corporate card activity
• Coordinate domestic travel arrangements
• Respond promptly to attorney and staff administrative requests
• Proofread and format legal documents in accordance with firm style standards
• Finalize documents for filing, including preparation of Tables of Contents (TOCs) and Tables of Authorities (TOAs)
• Prepare legal correspondence and electronic filings as requested
• Create and maintain organized physical and electronic filing systems
• Support new client/matter openings, engagement letters, and binder preparation
• Track attorney bar admissions and CLE information
• Enter attorney hours into the firm's time management system and assist with contract attorney time tracking and prebills
• Provide backup administrative support to other legal administrative staff and assist with special projects as assigned

Requirements

• At least one year of prior law firm experience performing similar legal administrative duties
• Demonstrated experience managing attorney calendars, expense reports, and travel logistics
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
• Experience with document management systems (iManage, NetDocuments, or similar) is a plus
• Excellent written and verbal communication skills
• High attention to detail with strong organizational and proofreading skills
• Ability to remain professional and responsive in a fast-paced, attorney-facing environment
• Comfortable working independently while contributing to a collaborative team

Benefits

This opportunity is ideal for someone seeking a long-term role with the potential to convert if the mutual fit is right. Following a 90-day introductory period, the position transitions to a hybrid schedule of three days onsite and two days remote.

Pay

30 - 35 USD / Hourly

Schedule

Onsite

Location

San Francisco, CA

Posted

2026-07-08T00:00:00Z