Legal Administrative Assistant

About the OpportunityMiller Johnson is looking for a Legal Administrative Assistant (LAA) based in either our Grand Rapids or Detroit Office to support our Litigation Practice Group. In this role you will be a case partner to timekeepers, owning the administrative workflow that supports the efficient delivery of legal services within the Litigation Practice Group. This role drives the day-to-day administrative coordination of client and matter activity ensuring deadlines are met, documentation is accurate, and operations run smoothly. The LAA serves as a central point of organization and follow-through consistently anticipating needs, managing competing priorities, and ensuring continuity of support for timekeepers Why Miller JohnsonWhat sets Miller Johnson apart is not just the work we do, but how we do it. Here, you will find meaningful work, strong collaboration, and a supportive culture where your contributions are valued, your growth is encouraged, and authenticity matters. Guided by integrity and candor, grit, a down-to-earth approach, commitment to excellence, and commitment to impact, we foster an environment where attorneys can grow thriving practices, deepen client relationships, contribute meaningfully to the firm's future, and build fulfilling careers. What You Will DoAs a Legal Administrative Assistant you will:Coordinates calendars for assigned timekeepers, ensuring internal & external deadlines, court dates (e.g., hearings, depositions, mediations, trials, discovery deadlines) and key case milestones are accurately tracked and proactively managed.Monitors case progress across multiple litigation matters, helping ensure timely completion of filings, discovery, correspondence, and case-related deliverables.Partners with assigned timekeepers to prioritize workload, manage shifting deadlines, and respond to urgent or time-sensitive litigation matters.Manages client intake, matter opening, and billing support functions with attention to detail and timeliness.Prepares, edits, proofreads, and assembles litigation documents and correspondence (e.g., pleadings, discovery materials, subpoenas, exhibits, and court filings) with a high degree of accuracy and consistency.Maintains organized physical and electronic case files, including management of case materials, exhibits, and filing documentation, in accordance with Firm and court requirementsServes as a professional point of contact for clients, opposing counsel, courts, vendors, and internal stakeholders maintaining clear and responsive communication.Coordinates scheduling and logistics for hearings, depositions, mediations, client meetings, and trial preparation activities.Manages incoming and outgoing correspondence and mail, including court notices, service documents, and case-related communications.Coordinates travel arrangements and logistical needs for assigned timekeepers.Actively participates in team-based coverage, ensuring continuity of support during absences or peak workload periods.Shares knowledge and supports process consistency across the legal support team and Litigation Practice Group. Qualifications include:High school diploma or equivalent requiredMinimum of 2 years administrative experience supporting multiple timekeepers (attorneys or paralegals), or practice group/firm operations requiredPrior litigation legal support experience requiredProficiency with state and federal court filing systems, including MiFile and PACER requiredProficiency in Microsoft Office Suites (including Outlook, Word, and Excel) requiredProficiency in NetDocs or other document management systems requiredProficiency with Literia NTD or other automated document formatting systems preferredProficiency with LMS accounting software for time entry and billing preferredDemonstrates personal responsibility for managing workflows, meeting deadlines, and ensuring matters move forward accurately and efficiently.Communicates openly and professionally with attorneys, team members, and clients. Handles confidential information with discretion and exercises sound judgment.Maintains composure and effectiveness in a fast-paced, deadline-driven environment. Demonstrates resilience, adaptability, and sound prioritization skills when deadlines shift or urgent litigation needs arise.Produces high-quality, detail-oriented work. Proactively reviews pleadings, filings, correspondence, exhibits, and case materials for accuracy, formatting, and completeness prior to submission.Understands how legal support contributes to client service, litigation strategy, and matter outcomes. Anticipates needs and identifies opportunities to improve efficiency and workflow.Demonstrates working knowledge of state and federal court rules, filing procedures, scheduling requirements, and litigation support processes.Collaborates respectfully with team members, participates in coverage planning, and contributes to a supportive team environment.Demonstrates working knowledge of billing timelines, litigation matter lifecycles, and case progression from intake through resolution or trial. We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. We are proud to offer flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan. Miller Johnson is proud tobe an Equal Opportunity Employer.