Legal Administrative Assistant

About the Role

A leading international company is seeking a Legal Administrative Assistant to join their in-house legal department on a temporary basis. This position offers a chance to gain hands-on experience in a high-impact legal environment that touches nearly every aspect of the business.

Who You Are

• You have experience supporting legal teams, preferably in an in-house environment
• Strong understanding of legal office operations, document handling, and basic legal terminology
• Comfortable with a role that mixes traditional admin work with legal process support
• Confident managing mail, filings, scheduling, and expense processing
• Skilled in coordinating logistics for legal documents, including notarization, shipping, and certifications

What You'll Do

• Coordinate signature processes for both electronic and physical documents
• Handle mail intake, scanning, and distribution for the legal team
• Manage shipping needs including FedEx, UPS, and time-sensitive document delivery
• Provide notary support to legal and cross-functional teams
• Schedule meetings and assist with travel planning for attorneys
• Track and process invoices, including litigation settlements and instant checks
• Assist with preparing and submitting attorney expense reports
• Maintain and organize legal files, binders, and confidential materials
• Help coordinate apostille and document certification processes
• Serve as a reliable backup for service of process handling

What Success Looks Like

• Legal operations run smoothly and efficiently
• Documents, mail, and signatures are handled quickly and accurately
• File systems are clean, organized, and easy to navigate
• Invoices and expenses are processed on time

Pay

Pay Rate Range: $30-34 per hour, based on experience

Location

Parsippany, NJ – On site