Legal Administrative Assistant

About the role

Ballard Spahr, LLP is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients.

Responsibilities

• Maintain and process case information, manage the progression of cases to final disposition.
• Create electronic files, prepare and process correspondence, memoranda and complex legal documents, e-file, and perform other administrative functions.
• Administrative duties which include travel coordination, schedule meetings, maintain attorney calendars and contact information.
• New client intake, file maintenance utilizing the firm's electronic records management system.
• Time entry and billing.

Requirements

• Minimum of three years of relevant experience with a law firm.
• Knowledge of standard B&T practices and transactions.
• Technical proficiency in Microsoft Office Suite, document management, time and billing systems.

Qualifications

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Benefits

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm's website.

Pay

The salary range for this position is from $70,000 - $90,000, which reflects the Firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience and qualifications.

Schedule

This position is hybrid and offers a work schedule of 3 days a week in the office.