Leave of Absence (LOA) Specialist - Modesto, CA

Job Summary

The Leave of Absence (LOA) Specialist works closely with the Manager of Benefits and Leave Administration, to ensure that Save Mart is administering the Leaves Program based on all the various leave types. The LOA Specialist is responsible for all the ADA interactive processes that must occur relative to any accommodation requested by a team member. This position works closely with Management stakeholders to determine whether Save Mart can accommodate the request, temporarily or permanently, tracking the various accommodations and the reasons to ensure consistency.

Responsibilities

• Interpreting and administering leave and accommodation programs and policies in accordance with the applicable federal and state employments laws (FMLA, ADA, Pregnancy Discrimination Act, etc) as well as collective bargaining agreements.
• Work closely with Manager of Benefits & Leave Administration on Leave strategy, focus and execution of tasks
• Serves as subject matter expert (SME) by consulting, advising, administering, and providing training to managers, and those in need of accommodations, FMLA and other leave types.
• Interprets and provides guidance on resolution of accommodation requests by understanding the medical needs and the essential functions of the job to ensure a smooth transition and compliance
• Review information and documentation for completeness and clarity.
• May assist with investigations into claims of disability related grievances and claims
• Partners closely with HR business partners on accommodation cases and workers’ compensation claims.
• Maintains regular meetings with HRBPs to review claims' status and develop strategies for resolution.
• Escalates complex issues to Manager and works with legal counsel to determine methods for resolving complex leave and accommodation issues.
• Maintain accurate and confidential records.
• Maintaining complete and accurate records of leave requests and supporting documentation.
• Track and report various “key elements” of the Leaves database, ensuring that trends are brought forward so that Leadership can make informed decisions on directions/changes.
• Research and investigate in a complex environment to establish timelines, decisions and events that occur in Leaves Administration for a team member.
• Aid in the creation and update of leave administration and accommodation processes to ensure compliance.

Requirements (Knowledge, Skills And Abilities)

• Understanding of the various rules, regulations and policies that govern all the various policies and collective bargaining agreements, union and non-union
• Experience in the field of LOA/HR
• Working knowledge of Leave Administration inclusive of working with management, team members and third-party administration
• Understanding of all the various types of leaves; FMLA, CFRA, PDL, ADA, STD, LTD, USERRA, CA SDI, CA/NEVADA DFEH/EDD, and Workers’ Compensation
• Ability to research various electronic sources to investigate timelines and chronological sequences of decisions and events
• Intermediate skills in Microsoft Word, Excel and PowerPoint
• Consistency in application and ability to ensure, recall and track decisions
• Ability to skillfully coordinate the ADA interactive process; timely, accurately and knowing when to partner with management on issues

Experience

• 2 minimum years of related experience

Education

• 4 Year/Bachelors Degree and/or equivalent experience/training

Other

• Must be able to work overtime, when needed

Work Environment

Office

Reference

req41481

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Equal Opportunity Employer

The Save Mart Companies is an Equal Opportunity Employer, and we welcome resumes from individuals who will contribute to our diverse workforce.