Leave of Absence Administrator

About the role

At JEVS, we help the people we serve lead self-determined, connected, and hopeful lives that strengthen themselves, their families, and their communities. Our team is more than 1,000 strong, serving the Greater Philadelphia community tirelessly for over 80 years. Our programs are designed to help individuals have a better quality of life. We serve those with disabilities and people facing tough socio-economic conditions. We believe everyone deserves fulfilling jobs, educational opportunities, and access to vital services.

The HR Leave of Absence Administrator provides support for FMLA, Worker's Compensation and Unemployment Compensation for all employees. This role effectively coordinates these processes to include process administration and program compliance with all related employment laws. The HR Leave of Absence Administrator performs exemplary customer service and assistance; develops, implements and evaluates ongoing strategies related to managing leaves of absence effectively.

Responsibilities

Managing Leaves of Absences

• Administers Family & Medical Leave Act policy including fielding all inquiries, communications, with employees, supervisors, etc.
• Administers Workers Compensation including inquiries, vendor management and communication relating to injuries.
• Administers Unemployment Compensation, acts as the liaison with Vendor, ADP and HR Managers; collect pertinent data to provide to hearing officer.
• Serves as the subject matter expert for FMLA, WC, UC & all other leaves in alignment and under the general direction and guidance of HR leadership.
• Monitors completion of necessary FMLA and leaves documentation and provides appropriate notification during each stage of the leave process.
• Reviews employee leave requests to determine eligibility and certification in compliance with company policies as well as state and federal leave laws.
• Administers Family Medical Leave Act to include tracking hours used/taken for intermittent leave and works closely with the Payroll department to ensure that pay is accurate and correct.
• Communicates absences, accommodations and return to work information as appropriate to employees and relevant supervisors/managers & HR Team for follow up.
• Manage Workers Compensation claims from initial injury reporting through claim resolution, ensuring timely reporting of workplace injuries and submission of required documentation.
• Administer unemployment insurance claims, including responding to requests and confirming employment status.
• Educate employees and managers on leave policies, procedures, and leave requirements.
• Stay informed about changes to leave laws, FMLA, Worker's Compensation Information, Unemployment Compensation and HR best practices.

General HR Support & Special Projects

• Provides general support for new projects, system implementations within assigned areas, and HR initiatives.
• Provides general administrative and operations support.
• Serves as backup for HRIS input.
• Other related duties as assigned.

Requirements

Education

• Bachelor's Degree in business, human resources, or other related field of study, preferred; appropriate experience may be substituted in lieu of degree.

Experience

• 3+ years' Human Resources experience.
• Experience managing FMLA is required.
• Experience managing Worker's Compensation programs and Unemployment Compensation programs is preferred.

Skills & Knowledge

• Excellent verbal and written communication skills.
• Must possess a high level of customer service skills.
• Experience with HRIS, preferred.
• Must have excellent computer skills; must be proficient in Microsoft Suite, including Excel.
• Strong knowledge of pertinent federal and state regulations, and employment laws including FMLA, ADA, Workers Compensation, etc.
• Must adhere to the JEVS code of conduct.

This position requires up to 20% travel to various JEVS program locations.

Benefits

• 401(k), with company match.
• Tuition assistance: Available to all employees with at least one year of service, for those enrolled in job-related, accredited, degree or certificate level courses.
• Health, Dental, and Vision coverage.
• Ample paid vacation and sick time.
• 10-12 paid holidays per year.
• Pre-tax commuter benefits.
• Continuing education, professional development opportunities, retreats, and training.
• Employee referral bonus.
• Reimbursement of eligible mileage and travel expenses.

Pay

The base pay for this position ranges from $62,000 to $67,000 and will vary based on factors such as skills and experience. Base pay is one part of the Total Compensation that JEVS Human Services provides to recognize employees for their work.

Schedule

Hybrid (3 days onsite required). Location: Center City, Philadelphia.