Leadership Administrative Coordinator - Security & Operations

Job Responsibilities

• Plans, directs, and manages the administrative and/or support functions of the Associate Deputies and the Director of Administrative Services.
• Serves as the backup for the administrative coordinators at the facilities within Security & Operations.
• Serves as a liaison between the Associate Deputies and Director of Administrative Services and department leaders (security, programs, education, clinical, and support services) to support communication, information flow, and follow up on assigned action items.
• Maintains the upkeep and data for daily functioning of the facility equipment to include troubleshooting.
• Manages incoming correspondence and other concerns from facilities within Security & Operations.
• Ensures all signatures/responses are obtained from Leadership to prevent delays.
• In collaboration with the Senior Administrative Coordinator, this position monitors the division budget by program areas, tracks expenditures, oversees p-card and purchasing processes, and assists in financial planning to ensure responsible and efficient use of resources.
• Manages HR-related administrative actions for Division program areas, including onboarding, separations, vacancy postings, and coordination with HR to ensure proper documentation and compliance are completed timely.
• Collections, enters, and monitors administrative data in designated systems, prepares routine reports, and identifies discrepancies for review.
• Supports leadership decision making by ensuring data integrity and timely submission of required reports/responses.
• Affords assistance in tracking, compiling, and maintaining documentation related to audits, inspections, accreditation standards, and internal reviews.
• Ensures records are organized, accurate, and readily available for administrative and oversight purposes.
• Performs additional administrative, operational, or coordination duties as directed by the supervisor to support facility priorities, emergency needs, special projects, or evolving operational requirements within the Division of Security and Operations.

Minimum And Additional Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
• Thorough knowledge of agency policies, procedures, and operational practices; applicable federal and state regulations related to personnel, compliance, and reporting; governmental administrative, fiscal, and human resources processes; and records management and audit ready documentation standards.
• Advanced administrative and organizational skills, strong written and verbal communication abilities, and demonstrated proficiency in data tracking, reporting, and analysis.
• Skills in coordinating meetings, preparing agendas, accurately recording minutes, and utilizing Microsoft Office applications and document management systems.
• The ability to manage multiple priorities independently with minimal supervision, work effectively across divisions, facilities, and stakeholders, maintain strict discretion and confidentiality, and proactively identify process gaps while clearly communicating solutions to leadership.
• Work is primarily conducted in an office and secure facility environment and requires prolonged sitting, regular computer use, and effective verbal and written communication.
• The position demands the ability to lift up to five pounds, navigate secure facilities, and operate standard office equipment.
• This role also requires the ability to perform duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice, and the employee may have direct contact with youth within the jurisdiction of the Department of Juvenile Justice.
• A valid driver’s license and the ability to travel between facilities may be required.

Additional Comments

• The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes: Public Service Loan Forgiveness Program Employee Assistance Program (EAP) Health, dental, and life insurance 15 days annual (vacation) leave per year 15 days of sick leave per year 13 paid holidays State retirement plans and deferred compensation programs Discount Programs such as TicketatWork and WeSave Applications are incomplete if you fail to answer all supplemental questions, education, and work history. Incomplete applications are not referred to hiring managers. Applications are accepted until 5:00 p.m. on the stated closing date. You will be asked to provide a certified transcript if selected for a position requiring a degree. A background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry prior to an offer of employment. Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment. A resume may be attached to your application but not substituted for completing the work history section of the application.