Security Administrative Coordinator

Responsibilities

• Support DOE PIV/UPIV credentialing activities, including applicant coordination, form collection, scheduling support, identity-proofing support, status tracking, follow-up communications, and coordination with Personnel Security, Badge Office staff, sponsors, applicants, and other stakeholders
• Support USAccess-related credentialing workflow activities, including applicant enrollment coordination, appointment support, identity document verification support, card-related status tracking, and coordination with registrars, activators, sponsors, and Personnel Security
• Assist applicants with general procedural guidance, track completion status, and coordinate with Personnel Security for review and transmission steps
• Collect, review for completeness, and track required personnel security and credentialing forms, which may include the OF-306, DOE F 206, PIV-related applications, identity documentation, and other required forms or records
• Support DOE personnel security and access authorization processes, including administrative coordination, applicant communication, form collection, data entry, record tracking, and coordination with the Personnel Security Manager and DOE processing partners
• Support Visitor, User and Employee Center operations, Badge Office activities, personnel security processing, and foreign access tracking activities
• Oversee the administration and execution of the corporate emergency access system, ensuring emergency access protocols are in place and regularly updated
• Maintain Travel & Expense (T&E) spreadsheets for the Operations & Technology Team and support fleet operations, ensuring accurate reporting and efficient vehicle utilization
• Prepare and distribute daily occupancy reports, providing key insights into space utilization
• Manage package shipments, supply orders, client signature collection, and related administrative processing
• Schedule and arrange logistics for meetings, travel, and special projects
• Maintain inboxes, manage complex calendars, support event management, assist with budget tracking, coordinate meetings and agendas, maintain files, and prepare correspondence and presentations using Microsoft Word, Excel, PowerPoint, and Outlook

Qualifications (must Have)

• High school diploma or equivalent
• Minimum of one (1) year of experience in security, law enforcement, military, personnel security, credentialing, access control, badging, or another protective service-related field
• Minimum of five (5) years of administrative experience in a professional office environment
• Strong oral and written communication skills
• Excellent customer service skills and the ability to communicate effectively with applicants, sponsors, staff, managers, and external processing partners
• A strong degree of discretion and confidentiality when handling sensitive information
• Strong computer skills, including proficiency with Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint
• Strong organizational skills and attention to detail
• Efficient time management skills and the ability to manage multiple priorities, deadlines, and tracking requirements
• The ability to follow established procedures, maintain accurate records, and support compliance-driven administrative processes

Preferred Qualifications (nice To Have)

• An associate or bachelor’s degree in Business Administration, Criminal Justice, Security Management, or a related field
• Experience with NBIS, USAccess, FACTS, PIV/UPIV processing, personnel security workflows, badge office operations, or other SLAC systems
• A current or previous DOE security clearance, preferably a Q clearance
• A current or previous SLAC experience
• Experience supporting DOE personnel security, access authorization, credentialing, or badging processes
• Excellent communication and interpersonal skills
• Excellent organizational skills with strong attention to detail
• Demonstrated ability to learn and support multiple business areas
• Proficiency in office computer systems and software applications, including Microsoft Office, Outlook, Excel, and PowerPoint

Pay

$37/hr.

Schedule

N/A