Administrative Coordinator I - Security & Operations

Job Responsibilities

Provides comprehensive administrative support to the Senior Administrative Coordinator and the Division Leadership Team, including managing calendars, emails, correspondence, meeting coordination, and tracking tasks.

Serves as the backup to the Senior Administrative Coordinator within Security & Operations. Oversees the preparation, review, and maintenance of division reports, records, and documentation related to operations, compliance, and performance metrics.

Serves as a liaison between facility leadership, internal divisions, and external stakeholders to ensure effective communication, coordination of administrative processes, and tracking of key performance indicators (KPIs).

Manages and maintains division administrative systems, including the SharePoint site, and tracks compliance metrics such as Kronos overtime reports, incident documentation, behavior management programs, and disciplinary accountability.

Provides administrative support for division contracts and programs, including AUS contract management (SharePoint, onboarding, billing), ensuring confidentiality and proper handling of sensitive division information.

Performs additional administrative, operational, or coordination duties as directed by the supervisor to support division priorities, emergency needs, special projects, or evolving operational requirements within Security and Operations.

Minimum And Additional Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
• The position requires thorough knowledge of agency policies, procedures, and operational practices; applicable federal and state regulations related to personnel, compliance, and reporting; governmental administrative, fiscal, and human resources processes; and records management and audit ready documentation standards.
• Must possess advanced administrative and organizational skills, strong written and verbal communication abilities, and demonstrated proficiency in data tracking, reporting, and analysis.
• The position demands the ability to manage multiple priorities independently with minimal supervision, work effectively across divisions, facilities, and stakeholders, maintain strict discretion and confidentiality, and proactively identify process gaps while clearly communicating solutions to leadership.
• Work is primarily conducted in an office and secure facility environment and requires prolonged sitting, regular computer use, and effective verbal and written communication.
• This position performs duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice, and the employee may have direct contact with youth within the jurisdiction of the Department of Juvenile Justice.
• A valid driver’s license and the ability to travel between facilities may be required.

Preferred Qualifications

• An associate degree or bachelor's degree in business administration, public administration, criminal justice or a related field and four (4) years of progressively responsible experience in: executive level administrative support, division or program coordination and records management, reporting or compliance tracking.

Additional Comments

• The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes: Public Service Loan Forgiveness Program, Employee Assistance Program (EAP), Health, dental, and life insurance, 15 days annual (vacation) leave per year, 15 days of sick leave per year, 13 paid holidays, State retirement plans and deferred compensation programs, Discount Programs such as TicketatWork and WeSave.
• Applications are incomplete if you fail to answer all supplemental questions, education, and work history.
• Incomplete applications are not referred to hiring managers.
• Applications are accepted until 5:00 p.m. on the stated closing date.
• You will be asked to provide a certified transcript if selected for a position requiring a degree.
• A background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry prior to an offer of employment.
• Additionally, a medical examination and drug testing may be required.
• Please provide an explanation for any gaps in employment.
• A resume may be attached to your application but not substituted for completing the work history section of the application.