Operations & Administrative Coordinator

Key Responsibilities

• Coordinate employee scheduling, payroll tracking, and general office administration
• Maintain organized and detailed accounting records for the company’s fractional accounting department, including invoices, expense tracking, vendor records, and bill payment support
• Track and organize store expenses for management review and accounting reconciliation
• Maintain detailed shipping, freight, tariff, and logistics records related to fabric and merchandise shipments
• Create, enter, and maintain purchase orders with accuracy and attention to detail
• Generate and maintain sell-through, inventory, and operational reports using Shopify and internal systems
• Assist with Shopify administrative tasks, inventory tracking, and operational reporting
• Cook up and coordinate client appointments and internal meetings
• Manage office supply ordering and operational purchasing
• Oversee and coordinate building maintenance, repairs, cleaning services, and vendor scheduling
• Organize and maintain company insurance records, including health insurance and building insurance documentation
• Serve as liaison between the company and external accounting partners, vendors, and service providers
• Maintain organized digital and physical filing systems
• Support operational efficiency across multiple boutique and office locations
• Afford to assist leadership team with special projects and operational initiatives as needed

Qualifications

• Highly organized with exceptional attention to detail
• Strong administrative, operational, and reporting skills
• Proficiency with Shopify, including reporting and inventory management
• Ability to create and manage purchase orders accurately
• Ability to run sell-through and operational reports and analyze data accurately
• Comfortable handling sensitive financial and payroll information confidentially
• Excellent communication and follow-up skills
• Ability to multitask and prioritize in a fast-paced luxury retail environment
• Proficient in Microsoft Office, Google Workspace, and spreadsheets
• Experience with expense tracking, invoice organization, vendor coordination, and operational logistics preferred
• Prior experience in luxury retail, fashion, hospitality, or a creative business environment is a plus

About Michelle Farmer

Michelle Farmer is a luxury women’s wear brand known for beautiful fabrics, impeccable craftsmanship, and timeless, feminine design. Designed and manufactured in our West Palm Beach atelier, our collections are sold through our boutiques in Palm Beach, Boca Raton, and Southampton, as well as through exclusive luxury partnerships and concierge retail experiences.

Company

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