Lead Specialist, Accounts Payable

About the role

The purpose of this position is to assist the Accounts Payable Senior Director in monitoring, reviewing, and improving the business activities of the department through constant review of accounts payable processes, procedures, and staff performance. Serves as a team lead with responsibility for performing a variety of coordinating, coaching, facilitating, consensus building, and planning duties designed to assure that the work of the team is carried out in accordance with standards of quantity and quality.

Responsibilities

• Processes supplier's payment; monitors timeliness of online approvals and intervenes when necessary to ensure timely processing.
• Analyzes supplier’s financial data prior to payments for any necessary accounts reconciliation.
• Assists department in problem solving and communications with vendors and college staff regarding payment processing.
• Responds to requests for financial transactions from administrators, other departments, staff, outside agencies and vendors.
• Assists in processing requests for checks, cancel payments, payments research, communicates status of financial transactions, payment delays, underpayments or overpayments, historical invoices and/or payment activity.
• Reviews financial transactions for accuracy, corrects financial transactions when necessary. Sends back financial documents to the originator for correction when necessary.
• Reviews and tests the implementation of new procedures, new system processes and reports necessary to maintain data integrity within the accounts payable process and related interfaces.
• Serves as a team lead with responsibility for performing a variety of coordinating, coaching, training, facilitating, consensus building, and planning duties designed to assure that the work of the team is carried out in accordance with standards of quantity and quality.

Requirements

• Four years of Accounts Payable experience or relevant experience.

Qualifications

• Bachelor's degree required. An equivalent combination of experience and education may be considered.

Skills

• Fully proficient in professional and functional standards and protocols of position.
• General understanding of College’s structure, policies, and practices, and the impact on own area.
• Expertise in understanding and following project plans, including the coordination of multiple resources and activities.
• Understanding of and ability to coordinate interdependencies of work within the area and of resources from outside the area.
• Ability to exchange information with individuals and collaborate with colleagues within the College as well as presentation skills.
• Requires advanced knowledge of computerized systems and operating environments i.e. Microsoft Office Products and specialized computer systems.
• Ability to interact and effectively communicate with employee, student populations.

Benefits

• Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
• Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
• Wellness Program
• Vacation/Paid Time Off
• Winter and Spring Break Off
• Paid Parental Leave
• Tuition Assistance and Tuition Reimbursement are available to employees and family members

Pay

$42,320 - $49,726 (Salary Commensurate with Education and Experience)

Schedule

First Shift