Lead Procurement Coordinator

Job Summary

Performs professional duties in the creation and maintenance of accounting records, the verification and documentation of financial transactions, or the preparation and management of agency budgets.

Job Duties

• Financial Support (45%): Responsible for all recurring and individual expenses on behalf of assigned departments ensuring compliance with State and Clemson University guidelines. Processes requisitions through Workday and manages expense/travel requests in Concur/Workday. Completes faculty, staff, student and non-employee vouchers (general, travel and student awards). Completes all deposits. Serves as primary point of contact for department and vendors for items related to provided financial services. Completes Marketplace applications. Will act as CAAC procurement lead through procurement systems and processes.
• P-Card Liaison (35%): Responsible for managing and verifying transactions on personal P-Card in compliance with University Policy, including uploading receipts, and ensuring the Worktags are correct. Reviews verifications of P-cards associated with assigned departments to ensure all College P-cards are in compliance. This includes checking for receipts, approval for expenses, Worktags. Communicates with staff and faculty when non-compliance issues arise. Will act as p-card lead holder for CAAC and work closely with the central procurement office.
• Department Support and Records Management (10%): Ensures all members of department are notified of procurement changes/updates. Assists faculty and staff with purchasing questions, training on systems and processes as needed. Ensures all current backup is loaded on the share drive and reconciled monthly by department. Reviews the university records management policies and follows protocol on financial record keeping as needed. Manages and maintains the DAT inventory system for assigned departments and acts as the CAAC lead for inventory questions and processes to ensure compliance.
• Web Invoices/IDOs (10%): Tracks and completes web invoices for external billing and IDOs for internal billing mechanisms for assigned departments through Workday. May confer with internal and external customers for data confirmation.

Requirements

• High school diploma and professional experience in a related area such as accounting, auditing, finance, or commercial lending.
• Firm working knowledge of concepts, practices and procedures and ability to use in varied situations.
• Provides input into the budgeting process, and manages fund allocation over $500,000.00.

Pay

Expected Salary Range: $50,000.00 - $55,000.00. Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

Schedule

Standard Hours: 37.5