Lead Legal Assistant

This Jobot Job is hosted by Jake Vogel.

About us

Our firm handles every case with integrity. The positive results we bring to our clients do not happen behind closed doors—they happen through wholehearted advocacy and insightful guidance to ensure our clients’ best interests and reduce potential risk. Our team always goes the extra mile when handling cases, with 24/7 communication, tapping into each attorney’s specialized expertise to ensure successful results. This allows us to thoroughly meet our clients’ needs. Not only have our attorneys gained and developed a vast knowledge base over the years, but our firm has also established and nurtured long-standing client relationships.

Why join us?

• Competitive health insurance – Includes medical, dental, and vision coverage.
• Retirement savings plan – 401(k)-style plan to support long-term financial planning.
• Paid time off/vacation policy – Generous vacation and holiday leave to support work–life balance.
• Stocked kitchen & coffee – Free snacks, beverages, and daily coffee available in the office.
• Friday breakfast – Regular catered breakfasts to foster camaraderie.
• Collaborative, supportive culture – Team-oriented workplace with peer support, mentorship, and a collegial atmosphere.
• Strong job security & advancement prospects – High employee satisfaction regarding stability, growth opportunities, and benefits.

Ratings include 4.5/5 for pay & benefits and work–life balance.

Responsibilities

• Provide comprehensive administrative and litigation support to attorneys handling medical malpractice matters
• Draft, revise, and proofread pleadings, motions, discovery requests and responses, subpoenas, and legal correspondence
• Assist with all aspects of case management, including maintaining electronic and physical case files
• Coordinate and manage court filings (state and federal), including e-filing and docket management
• Track and calendar critical deadlines, hearings, depositions, mediations, and trials
• Request, organize, summarize, and manage medical records, billing records, and expert materials
• Communicate professionally with clients, medical providers, experts, court personnel, and opposing counsel
• Assist with trial preparation, including exhibit lists, trial notebooks, subpoenas, and logistics
• Support attorneys with compliance filings, expert disclosures, and discovery tracking

Requirements

• 3+ years of experience as a legal assistant or litigation assistant, with medical malpractice experience required
• Working knowledge of Florida civil procedure, court rules, and litigation deadlines
• Experience handling medical records, HIPAA authorizations, and medical chronologies
• Proficiency in Microsoft Office (Word, Outlook, Excel); experience with litigation and document management systems preferred
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple cases and priorities in a deadline-driven environment
• Excellent written and verbal communication skills
• Professional demeanor and strong commitment to client service and confidentiality

Pay

$70,000 - $80,000 per year