Lead Compliance Specialist

About the role

The Superior Court of California, County of Butte is now accepting applications for a Lead Compliance Specialist. This position provides lead direction, plans, organizes, and coordinates the work of Compliance Specialists, and provides training, consultation, and leadership to division staff.

Responsibilities

• Plans, assigns, schedules, and assists in directing the work of Compliance Specialists.
• Trains staff in legal terminology and procedures, document processing and preparation, and a wide variety of matters relating to court operations and compliance procedures.
• Assists in the design and implementation of training programs, procedures manuals, policies and compliance forms.
• Performs the more complex preparation and processing of legal documents and fiscal adjustments; receives, examines, and accepts documents for filing; advises judges on sufficiency of filings.
• Determines defendants' ability to pay court-imposed financial obligations; establishes and amends payment plans.
• Evaluates, determines and modifies appropriate work assignments and/or community service programs in lieu of fines.
• Updates and adjusts fines, fees and financial distributions in the Court’s case management system.
• Reports traffic convictions and license holds/releases to, and obtains information from, the Department of Motor Vehicles.
• Processes payments.
• Reviews requests for sentence modification and, within specific guidelines, prepares modification orders.
• Affects the collection of court-ordered debt through various recovery methods.
• Interprets and explains rules, regulations, and policies for court referrals to worksite supervisors and the public.
• Maintains financial and statistical records, monitors accounts, and prepares reports.
• Inputs data into various spreadsheets, programs and the Court’s case management system.
• Reviews requests for sentence modification and, within specific guidelines, prepares modification orders.
• Explains fees and fines and the legal obligations and possible legal consequences of non-payment.
• Verifies compliance with court orders and reports findings to the court as required.

Requirements

• Experience: Two (2) years of experience as a Court Compliance Specialist II in the Superior Court of California, County of Butte, or comparable experience within a court or another public service environment. Experience in a criminal justice environment highly desired.
• Education: Possession of an associate’s degree (or higher) from an accredited college or university with a major in public administration, business administration, administration of justice, or closely related field, may be substituted for one year of the required experience.

Qualifications

• Knowledge of: Applicable rules and statutes relative to California trial court functions and procedures; Code of Ethics for California Court Employees; Court methods and practices; legal terminology and document processing; Collection and auditing techniques; Standard legal procedures applicable to collection of delinquent accounts and enforcement of judgments; Principles and techniques of interviewing; Standards for determining economic status and ability to meet financial obligations; Sources of information used in locating individuals and assessing individual’s financial status; Community resources and the criminal justice system; Methods and techniques used in determining financial assets; Modern office equipment including computers, fax machines and copiers; Computer software applications including word processing and spreadsheet programs; Modern office practices such as filing, records maintenance, preparing correspondence and reports; Basic mathematical and accounting principles; Principles of English grammar, spelling, and punctuation; Basic legal terminology and documents; Basic public contact and customer service techniques; Cash handling and cash drawer balancing techniques; Terminology and systems used in the collection of accounts in a criminal justice setting.
• Ability to: Provide lead direction and work coordination to Compliance staff; demonstrate strong leadership skills; Effectively train, mentor and coach other Court employees to develop competency in compliance and case related issues and other operationally necessary tasks; Analyze complex problems, evaluate alternatives, and make sound recommendations based on findings, exercise sound independent judgment within general policy guidelines; Perform clerical, accounting and collection activities including collecting delinquent fees and fines; Analyze new and amended legislation, codes, statutes and Rules of Court and develop processes and procedural responses as appropriate; Type and perform data entry and arithmetical calculations with speed and accuracy; Prepare clear and concise written reports; Maintain accurate records and document actions taken; Provide referrals to court-ordered community services programs; Provide information regarding fines, fees and community service to applicable judicial partners; Maintain composure and professional demeanor while dealing with difficult or upset individuals, or those that may display resistance in complying with court ordered sanctions; Understand, explain and apply laws, rules, and regulations pertaining to the legal collections of funds, terms and conditions of probation and other court orders; Personally appear in court to present account status reports; Accurately count cash, post payments to collection accounts and balance daily receipts; Operate a variety of office equipment including a computer, scanner, phone, fax, etc.; Safeguard sensitive information and maintain confidentiality; Communicate effectively, both verbally and in writing; follow oral and written directions and instruction; Work in a fast-paced, sometimes stressful, environment; effectively multi-task and prioritize work to meet deadlines; Travel between Court facilities when required.

Benefits

Typical benefits offered by the Superior Court of California, County of Butte include health insurance, retirement plans, paid time off, and other employee perks. Details will be provided during the hiring process.

Pay

The salary range for this position is $45,000 to $60,000 annually, depending on qualifications and experience. The exact starting salary will be determined after the selection process.

Schedule

The position is full-time and works standard business hours: 8:00 a.m. to 5:00 p.m., Monday through Friday. Additional hours may be required to meet project needs or to cover shifts as needed.