Lead Archivist, Collections & Client Services

About the role

The Lead Archivist, Collections & Client Services oversees and executes archival projects while serving as a key point of contact for client engagement. This role ensures high-quality archival processing, maintains best practices, and supports the effective use of collections.

Responsibilities

• Manage and execute archival projects from initial assessment through completion
• Conduct collection surveys and evaluate archival materials to determine processing needs
• Organize, arrange, and describe archival collections following established standards
• Perform detailed cataloging and metadata management
• Prepare finding aids, inventories, and supporting documentation
• Recommend and implement appropriate preservation and storage practices
• Identify materials for digitization and support project planning efforts
• Serve as a primary point of contact for clients, providing updates and recommendations
• Support the use of archival materials for business, research, and engagement purposes
• Mentor and provide guidance to archivists and project staff
• Ensure adherence to timelines, quality standards, and project deliverables
• Collaborate with cross-functional teams including digitization and project management

Qualifications

• Minimum 5 years of progressive archival experience
• MLIS with Archives and/or Cataloging specialization required
• Certified Archivist (CA) preferred
• Experience managing archival projects and working with clients or stakeholders
• Strong written and verbal communication skills
• Able to manage multiple projects and deadlines effectively
• Experience with digital asset management systems and databases
• Proficiency in Microsoft Office Suite
• To work independently and as part of a team
• Willingness to travel as needed
• Ability to lift up to 40 lbs and handle archival materials
• Flexibility to work across Heritage Werks locations based on business needs