Lead Administrative Support Assistant (DO0000896-071726)

About the role

The Missouri Department of Mental Health (DMH) seeks an Administrative Assistant to support the Director of Human Resources (HR) and team. The HR Administrative Assistant will support the Office of Human Resources in leading department projects to develop consistent HR practices across the department. Additionally, the Office of Human Resources provides direct HR services to central office team members in the Division of Behavioral Health (DBH), Division of Developmental Disabilities (DD), Division of Administration (DA), and the Director’s Office (DO).

Responsibilities

• Serve as logistics coordinator for initiatives, trainings, and events.
• Aid in initiative tracking, specifically related to MOVERS.
• Perform clerical and administrative tasks including calendar management, proofreading, drafting letters, memos, expense reports, and other documents for staff.
• Arrange travel and accommodation for staff.
• Schedule and attend meetings (as needed), take notes and minutes, create agendas, and coordinate all meeting logistics (food, materials, speakers, travel, accommodation, etc.).
• Receive incoming communication on behalf of staff, review contents, determine importance and summarize and/or distribute contents, as appropriate.
• Provide phone coverage for the Director and staff as needed.
• Provide support to the Department Director’s Office as needed.
• Perform office tasks including record maintenance and ordering of IT equipment, supplies, and office equipment/furniture.
• Some travel may be required.
• Perform other related duties as assigned.

Requirements

• 3 – 5 years of relevant experience.
• Experience managing state employee travel and state purchase cards preferred.

Qualifications

• Communication skills – Strong interpersonal skills, exceptional customer service, excellent verbal and written communication, and effective problem-solving skills.
• High levels of motivation, initiative, and resourcefulness. Ability to function well in a fast-paced and at times stressful environment.
• Time management skills - Ability to work independently, set priorities, manage workloads, proven ability to meet deadlines.
• Organizational skills – Excellent organization and attention to detail, ability to support distributed team members in person or virtually who are regionally-based throughout the state and working hybrid schedules.
• Cooperate with diverse teams - Work cooperatively with diverse workforce from all levels of organization with respect, compassion, fairness, and ability to find common ground.
• Technology skills – Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Proficient with Microsoft Office Suite with the ability to learn new or updated software. Ability to create promotional flyers, newsletters and update webpages.

Skills

• Ability to move light objects weighing less than 30 lbs. short distances.

Benefits

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees.

To apply, please email your resume and cover letter to hrmail@gmail.com.