Lead Administrative Support Assistant (4812070)
About the role
The Bureau of HIV, STD, and Hepatitis (BHSH) provides HIV, sexually transmitted infection (STI), and Viral Hepatitis education, prevention, testing, and care services. This position supports statewide initiatives aimed at improving health outcomes for Missourians.
Responsibilities
- Support and coordinate activities for Prevention, Care, Disease Intervention Specialists, and Hepatitis programs
- Review reports and letters for completeness and accuracy
- Update Excel spreadsheets with current information
- Distribute reports through various resources
- Compose draft correspondences
- Prepare expense reports
- Prepare materials for meetings and trainings
- Sort mail/faxes
- Schedule appointments
- Arrange in-state and out-of-state travel
- Maintain calendars
- Ensure contact lists are updated as needed
- Take meeting minutes
- Respond to inquiries from customers, contractors, and the public
- Provide assistance to the Chief, Assistant Chief, Director of Prevention and Field Services, and Program Coordinators
- Aid other clerical support staff when needed
- Perform other duties as assigned
Requirements
- 1-3 years of relevant experience (substitutions may be allowed)
- Experience with Microsoft Office
- Self-motivated and a team player with accountability
- Ability to multi-task, prioritize, and meet deadlines
- Exceptional organizational and time management skills
- Excellent customer service skills
Qualifications
Lack of post-secondary education will not be used as the sole basis for denying consideration to any applicant.
Skills
- Microsoft Office proficiency
- Strong organizational and time management skills
- Customer service orientation
- Ability to work independently and as part of a team
Benefits
The State of Missouri offers an excellent benefits package including a defined pension plan, generous leave and holiday time, and eligibility for health insurance coverage. Your total compensation exceeds what is shown in your paycheck. For more details, visit the Total Compensation Calculator.
Pay
The salary indicated represents a base pay rate. Additional pay differentials may apply based on factors such as shift, security, or years of service.
Schedule
Details regarding the work schedule are not specified in this posting.