Lead Administrative Assistant

About the role

As a Lead Administrative Assistant at Solstice, you will provide high-level support to the Corporate Development team, enabling efficient execution of strategic initiatives, transactions, and executive priorities. In this role, you will make an impact by leveraging AI tools to improve productivity, managing highly confidential information, and supporting executive-level presentations. This role requires exceptional organization, discretion, attention to detail, and strong communication skills. You will report directly to our Chief Development Office and work on-site at our Morris Plains, NJ headquarters.

Responsibilities

• Manage complex calendars, travel, meetings, expenses, and administrative priorities.
• Prepare and maintain executive-level PowerPoint presentations, reports, and communications.
• Coordinate M&A and strategic planning activities, including meeting logistics, action tracking, and document management.
• Leverage AI and digital tools to streamline workflows and improve efficiency.
• Handle sensitive and confidential information with the highest level of professionalism and discretion.
• Support the Development team in adopting new digital tools and technologies.
• Track strategic initiatives, milestones, and deliverables.
• Monitor action items and follow up with stakeholders to ensure timely completion.
• Assist in planning and coordinating business development events, workshops, and leadership meetings.
• Manage calendars and schedule appointments and meetings.
• Coordinate travel arrangements and prepare expense reports.
• Handle incoming and outgoing correspondence.
• Assist with document preparation and editing.
• Maintain office supplies and equipment.
• Provide general administrative support to the team.

Requirements

You must have:

• Bachelor’s degree in Business Administration, Marketing, Finance, Economics, Communications, or related field (preferred).
• 1-3 years of administrative experience, supporting Business Development, Strategy, Marketing, Finance, Consulting, or M&A teams.
• Advanced proficiency in Microsoft Office, especially PowerPoint, Outlook, Teams, and Excel.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.

Skills

• AI & Digital Fluency.
• Ability to anticipate needs and act proactively.
• Capability to work independently while staying closely aligned with an executive.
• Industry knowledge or keen interest.
• Prior experience supporting executives, managers, business, or operations leaders.

We value:

• Advanced degrees or certifications.

Pay

The annual base salary range for this position is $81,824 - $102,221. Please note that this salary information serves as a general guideline. Solstice Advanced Materials considers various factors when extending an offer, including but not limited to the scope and responsibilities of the position, the candidate's work experience, education and training, key skills, as well as market and business considerations.

Benefits

• Employer-subsidized Medical, Dental, Vision, and Life Insurance.
• Short-Term and Long-Term Disability.
• 401(k) match.
• Flexible Spending Accounts and Health Savings Accounts.
• Employee Assistance Program (EAP) and Educational Assistance.
• Parental Leave.
• Paid Time Off (for vacation, personal business, sick time, and parental leave).
• 12 Paid Holidays.

About Us

Solstice Advanced Materials is a leading global specialty materials company that advances science for smarter outcomes. Solstice offers high-performance solutions that enable critical industries and applications, including refrigerants, semiconductor manufacturing, data center cooling, nuclear power, protective fibers, healthcare packaging, and more. Solstice is recognized for developing next-generation materials through some of the industry's most renowned brands such as Solstice®, Genetron®, Aclar®, Spectra®, Fluka™, and Hydranal™. Partnering with over 3,000 customers across more than 120 countries and territories and supported by a robust portfolio of over 5,700 patents, Solstice’s approximately 4,000 employees worldwide drive innovation in materials science.