Law Office Manager

Responsibilities

• We are focused on creating a plan for the client's future.
• You are focused on managing the metrics, so we can provide realistic expectations to clients.
• You are focused on growth and seeing a firm grow in accuracy, performance, and culture.
• Using reports and case review meetings, ensure clients and matters move through the workflow pipeline at the right pace and that tasks are completed on time. Report to the Administrator/Owner weekly and ensure case status meetings occur at least monthly.
• Reviews the case management system for the quality and timeliness of work done, meeting deadlines. Monitors tasks and workflow.
• Collections records of expenses and costs advanced to clients and updates the case management system and accounting system accordingly.
• Oversees and manages vendors to ensure they meet deadlines and deliver quality work.
• Manages office facilities and office supply inventory.
• Assists the Owner and future Legal Administrator with recruitment, hiring, staff, and general human resources operations.
• Supervises the work of the non-lawyer support staff and vendors.
• Administers payroll (verifying work hours, leave time, overtime) and benefits.
• Oversees the Firm’s records retention and information storage retrieval (case management, contact management, personnel/payroll, document storage, etc).
• Aids in drafting, implementing, maintaining, improving, and monitoring the execution of the Firm's employment policies and procedures.
• Ensures that the Firm’s business systems processes are fully documented in writing, organized, and available to the team.
• Performs audits and spot-checks to ensure policies and procedures are being followed and operating as intended.
• Prepares weekly Dashboard and Project/Status Report for the Owner and future Administrator.
• The perfect candidate enjoys metrics guiding their decisions and reporting.

Qualifications

• Experience with a family law firm.
• Prior supervisory experience, preferably with a staff of 10+ people and budgets of $3,500,000 or more.
• Employee engagement and leadership, supervision, and termination.
• Managing bookkeepers, accountants, technology services, and other vendors.
• Managing cases and projects to ensure they are resolved successfully, on time, and on budget.
• The right person for this role must:
• Not only “adapt” to change, but lead change - drive it and thrive in it.
• Talk more about the solution than the problem.
• Equally, embrace both aspects of the “work/life balance”.
• Have a high energy level.
• Have thick skin and high empathy.
• Have a sense of humor in equal measure to your sense of compassion.
• Have keen conflict resolution skills (not conflict avoidance skills).
• Ability to go to conferences, attend trainings, and understand what the current best practices are for their industry.
• Ability to give and get feedback with accuracy and detail.

About Divorce with a Plan

At Divorce With a Plan, we help professionals and high earners navigate divorce with clarity and compassion. From the start, we help you define what success looks like. Then we build a strategy to get you there, with monthly updates, clear communication, and legal advice grounded in both realism and care.

We move fast, make sure the paperwork is right, and keep your goals front and center at every turn. We’re here to help you hold onto who you are while everything else is shifting and give you the plan and support to move forward.

When you know your options, you reclaim your power.

Benefits

Commensurate with experience.

Pay

$45,000 - $70,000/year

Schedule

N/A