Lateral Transfer - Emergency Management Training and Exercise Specialist (Coordinator III - CPPW)

About the role

This position is a lateral transfer list for Coordinator III – CPPW (30003984). The City of Portland follows the Oregon Equal Pay Act; salary is determined based on directly related and equivalent experience listed in your resume.

Work schedule

• Full time, temporary
• Monday – Friday, 8 am – 5 pm
• Tuesdays are mandatory in-office days
• Some work, such as leading trainings and exercises, will be in-person except in unusual circumstances
• Flexible work schedules are available

Hybrid work: employees are expected to work on site 50% of the time. Remote work must be performed within Oregon or Washington. In-person work is conducted at 9911 SE Bush Street, Portland, OR.

Union representation

City of Portland Professional Workers (CPPW).

About the bureau

Portland Bureau of Emergency Management (PBEM) is hiring an Emergency Management Training and Exercise Specialist (Coordinator III – CPPW). This position will be part of the Operations Team and will report to the Training & Exercise Coordinator. The role leads development and implementation of critical trainings and exercises to mature the Portland EOC and IMT Programs. During emergency response, this position could fill an Emergency Operations Center (EOC) role, with the specific role assigned based on skills, experience, and qualifications at the time of activation.

Responsibilities

• Training and exercise development, coordination, conduct, and assessment: Provide training and exercise opportunities for EOC Responders, Incident Management Team members, and other City staff involved in response, coordination, recovery, and decision-making during events and emergencies. Design, facilitate, and evaluate trainings that achieve learning objectives, apply adult learning principles, and meet key performance measures. Create an integrated training and exercise plan; identify objectives; facilitate or conduct trainings; and conduct or host exercises. Ensure all aspects of response are considered, including safety, equity, information flow, and effective communication.
• Project management: Manage a variety of projects related to emergency management training and exercise, which could include contract and vendor management. Set project goals and objectives, identify and enlist support of stakeholders, define scope of work and work plan, manage project risks, and implement and follow through on plans. Deliver products on a variety of emergency management topics and to a variety of audiences with a high level of professionalism, coordination, and communication. Ensure compliance with budget office, procurement, and other City regulations. Project examples include: design, plan, conduct, and evaluate an EOC activation exercise; create training on how the City EOC transitions from response coordination to recovery; design and conduct an EOC responder communications drill.
• Coordination with partners: Professionally coordinate with a variety of City partners to learn and practice key sets of core coordination and response skills. Gather people and ideas quickly to create and build products that move programs and response capabilities forward efficiently and effectively.
• Operational guidelines: Help draft job aids, standard operating procedures, and operational guidelines within the scope of EOC response, coordination, and IMT development.
• Data collection and reporting: Develop project metrics, ensure data is tracked, and provide transparency. Ensure data processes integrate equity best practices.
• Emergency operations support: Deploy to support emergency operations when the City EOC is in enhanced ops or is activated.

Requirements

• Hold regular status in the Coordinator III – CPPW classification and have passed the probationary period, or hold limited duration status in the Coordinator III classification.
• Knowledge, skills, and abilities:
  • Experience creating, developing, and analyzing training exercises
  • Knowledge of principles, theories, and methods of emergency management
  • Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines
  • Ability to communicate clearly, logically, and persuasively, both verbally and in writing; prepare concise and comprehensive reports, correspondence, and other documents
  • Ability to facilitate inclusive participation in programs and activities; communicate cross-culturally

Education / Certification Requirements

• Completion of FEMA courses ICS 100, 200, and 300; IS 700 and 800; G0191; and IS 2200

Preferred Qualifications

• Completion of FEMA courses ICS 400 and EOC 2300
• 3–5 years of professional experience training and leading training exercises