Knowledge Management Specialist

Responsibilities

• Manage daily Front Office activities and maintain a professional work environment.
• Plan and schedule meetings, receive visitors, and interact with the public.
• Independently and proactively transmit information, obtain and assemble data, prepare and review presentations.
• Communicate inside and outside of the directorate.
• Deconflict calendar and event scheduling.
• Process incoming requests and communications requirements.
• Maintain complex calendars and schedules of executive personnel.
• Proactively manage executive calendars.
• Resolve conflicts, orchestrate change, and reprioritize as appropriate.
• Author, review, and edit drafts of notes, internal memoranda, and official correspondence.
• Track and maintain visibility on taskers and open actions.
• Answer and maintain telephonic communications.
• Interface with the public and guests visiting the organization.
• Greet and escort high-level officials.
• Ensure Front Office is presentable for senior defense officials.
• Remedy facility concerns and maintain adequate stockage of office supplies.
• Support the office’s security administration.
• Facilitate security clearances and visit requests for personnel and visitors.
• Maintain electronic copies, and paper copies as directed by the Government.
• Aid government personnel with official travel and logistical arrangements.
• Process incoming correspondence, including email and facsimile.

Qualifications

• B.A./B.S. Degree is required, or seven (7) years of executive assistance experience supporting senior level defense officials.
• Seven (7) years of experience supporting Government or Military executives is strongly desired.
• Proficient mid-level skills in Microsoft Office products (Word, Excel, Outlook, and PowerPoint), Adobe, and use of office equipment is required.
• Excellent oral and written communication skills geared towards executives.
• Demonstrated ability to write clear, concise, and articulate correspondence with a focus on quality control and attention to detail.
• Strong interpersonal and customer service skills that foster teamwork and create positive relationships with staff and principals.
• Working knowledge of coordination requirements for the successful preparation and approval of reports, briefings, memoranda, and presentations.
• Ability to prioritize, multi-task, plan, problem solve and adapt in a fast-paced and strategic environment under minimal supervision.
• Familiarity with DoD 5110.4-M, “Manual for Written Material” is desired.

Benefits

• The projected compensation range for this position is $95,000 to $115,000 annually.