Junior HRIS Analyst

About the role

The Junior HRIS Analyst supports the administration and ongoing maintenance of the organization’s Human Resource Information System (HRIS). This role assists with data entry, reporting, system support, and troubleshooting to ensure accurate and efficient HR operations. The Junior HRIS Analyst partners with HR, Payroll, Benefits, and IT teams to support employee lifecycle transactions and contribute to system improvements while developing technical HRIS expertise.

Principal Duties and Responsibilities

• Aid in maintaining HR System data, including employee records, job data, organizational structures, and position assignments.
• Support basic configuration updates, data loads, and system administration tasks as assigned.
• Maintain data accuracy and assist with routine audits to ensure integrity across systems.
• Manage user access, permissions, and security roles with guidance from senior HRIS team members.
• Support employee lifecycle transactions in the HRIS, including hires, job changes, transfers, and terminations.
• Partner with HR and Payroll teams to validate data impacting payroll and benefits processing.
• Provide first-level support for HRIS-related inquiries and troubleshoot basic system issues.
• Escalate more complex problems to senior analysts, HRIS leads, or IT as appropriate.
• Assist in generating standard HR reports and assist with ad hoc reporting requests.
• Support data analysis efforts by compiling and validating HR data for internal stakeholders.
• Assist in maintaining dashboards and reporting tools as directed.
• Aid in creating and maintaining HRIS procedures, job aids, and system documentation.
• Follow established HRIS processes and identify opportunities for increased efficiency.
• Assist with system testing, upgrades, and implementation activities.
• Maintain confidentiality of sensitive employee data and ensure adherence to company policies and data governance standards.
• Assist with HRIS-related projects, enhancements, and process improvement initiatives.

Job Required Knowledge and Skills

• Associate’s or bachelor’s degree in human resources, Business Administration, Information Systems, or related field preferred.
• 0-2 years of experience in HR, HRIS, payroll support, data analysis, or related administrative role.
• Strong attention to detail and accuracy, particularly with data entry and validation.
• Basic understanding of HR processes and employee lifecycle transactions.
• Proficiency in Microsoft Excel and standard business applications.
• Strong organizational, time management, and communication skills.
• Ability to learn new systems and adapt to evolving technology.

Job Preferred Knowledge and Skills

• Experience with HRIS platforms, such as UKG, SAP SuccessFactors, Workday, or ADP.
• Exposure to HR data reporting, analytics, or system testing.
• Experience in a retail or multi-location organization.
• Basic understanding of data governance or compliance requirements.