Junior Administrative Assistant

Responsibilities

• Provide staff support to senior managers and organization personnel, performing increasing levels of responsibility in analysis, procedural competency, and process-improvement recommendations.
• Research and compile information on assigned projects/topics; synthesize findings into clear, factual briefings and written products.
• Prepare factual, clear, concise, complete, and coordinated written communications and draft documents for leadership approval/signature.
• Keep leadership informed of issues related to the Directorate’s mission; monitor progress on assigned taskings, initiatives, and action items.
• Cook up and distribute background materials, prepare and distribute invitations, gather participant information, and provide logistical support for program events.
• Plan, schedule, and support a variety of meetings and conferences (in-person and virtual): manage invites, agendas, setup, A/V and platform configuration, and run-of-show as needed.
• Document meetings and ensure records are filed per organizational policy (attendance logs, minutes, action items, assignment of action officers).
• Maintain scheduling documents and maintain logs/instructions for video and online conferencing equipment and execution.
• Provide travel planning and execution support; perform CBA reconciliation tasks at assigned permission level when authorized (contractor personnel may be appointed as a Non-Defense Travel Service (NDEA) entry agent and can be assigned permission level 4 for CBA reconciliation, but may not certify/approve CBA invoices).

Qualifications

• Minimum Experience: Citizenship: Must be a US citizen Clearance: Must have and be able to maintain a Secret clearance Education: HS Diploma Years of Experience: Minimum 3 years’ experience providing administrative support to senior staff or program offices; experience supporting executive-level meetings, event planning, or program coordination.
• Additional Experience: Prior experience on DoD or other federal contracts preferred Familiarity with the Defense Travel System (DTS) processes and commercial travel card (CBA) reconciliation procedures a plus

Pay

Pay Range: USD $50,000.00 - USD $58,000.00 /Yr.