Junior Accounts Payable Coordinator

Pace is a leading international art gallery representing some of the most influential artists and estates of the 20th and 21st centuries, founded by Arne Glimcher in 1960. Holding decades-long relationships with Alexander Calder, Jean Dubuffet, Agnes Martin, Louise Nevelson, and Mark Rothko, Pace has a unique history that can be traced to its early support of artists central to the Abstract Expressionist and Light and Space movements. Now in its seventh decade, under the leadership of CEO Marc Glimcher and President Samanthe Rubell, the gallery continues to nurture its longstanding relationships with its legacy artists and estates while also making an investment in the careers of contemporary artists, including Torkwase Dyson, Loie Hollowell, Robert Nava, Adam Pendleton, and Marina Perez Simão. Pace advances its mission to support its artists and share their visionary work with audiences and collectors around the world through its exhibitions of both 20th century and contemporary art and scholarly projects from its imprint Pace Publishing. Today, the gallery has eight public locations globally, including New York, Los Angeles, London, Berlin, Seoul, and Tokyo, as well as private offices in Beijing, Hong Kong, and Geneva.

About the role

The Junior AP Coordinator will report to the Accounting Manager and will be a vital member of a collaborative finance team, responsible for the accounts payable and travel expense functions for the US and its subsidiary galleries, including both vendor payments and sales-related settlement payments.

Responsibilities

• Process invoices daily with accurate coding and approvals, maintaining continuous communication with business management
• Set up wires in domestic and foreign currency
• Manage and update Accounts Payable folders in the shared drive as well as the Accounts Payable inbox
• Send out payment confirmations to stakeholders
• Support processes to formalize AP procedures, including default invoice coding and responding to inquiries from business and vendors
• Manage and process full-cycle payables functions, including but not limited to:
  • Audit of vendor invoices; perform research as necessary to ensure accuracy and approval; code and input of vendor invoices
  • Ensure all ACH information is up to date and accurate
  • Respond to external and internal queries timely and coordinate additional communications as needed to resolve outstanding questions
  • Communicate with banks and vendors to resolve payment issues
  • Proactively communicate with internal management and vendors regarding invoice inquiries
  • Assist with reconciliation of all AP sub-ledgers during month-end close

Requirements

• Bachelor’s degree in accounting or finance
• 2+ years of recent experience in accounts payable or accounting
• Previous experience with Sage Intacct preferred
• Excellent computer skills (Word, Excel, PowerPoint) required
• Related accounting office experience (Accounts Payable Entry, Processing Checks, Wire Transfers, Filing)
• Excellent communication and interpersonal skills and vendor management experience
• Ability to be detail-oriented and work well in a fast-paced team

Benefits

• Health Care Plan (Medical, Dental & Vision)
• 401k Plan with Employer Match
• Paid Time Off (Vacation, Personal, Sick, and Public Holidays)
• Medical Flexible Spending Account
• Pre-tax Commuter Benefits

Pay

Hourly position with an annual equivalent of $45,000 to $50,000 (based on a full-time 40-hour work week).