Junior Accountant / Accounts Executive – Manufacturing

About The Role

Cypress Industries is looking for a Junior Accountant / Accounts Executive with hands-on experience in Tally and day-to-day accounting operations. This is a practical accounting role for someone who is comfortable working with accounting transactions every day and understands the importance of accuracy, documentation and proper financial records.

Key Responsibilities

Day-to-Day Accounting

• Handle daily accounting entries in Tally.
• Record financial transactions accurately and on time.
• Ensure transactions are booked under the correct ledger and accounting head.
• Maintain complete and updated books of accounts.
• Review entries for accuracy before final posting.

Voucher Accounting

Independently handle accounting vouchers including:

• Purchase Vouchers
• Sales Vouchers
• Payment Vouchers
• Receipt Vouchers
• Journal Vouchers
• Contra Vouchers
• Expense Vouchers
• Debit Notes
• Credit Notes

The candidate should understand why an account is debited or credited, rather than entering transactions mechanically.

Purchase Accounting

• Book supplier invoices accurately.
• Verify invoices against available supporting documents including supplier name, invoice number, invoice date, taxable value, GST, purchase amount and PO/reference details where applicable.
• Maintain proper vendor ledgers.
• Coordinate with Purchase and Stores when supporting documents are incomplete.
• Ensure purchase transactions are booked in the correct accounting period.

Sales Accounting

• Record customer invoices accurately.
• Maintain sales-related accounting records.
• Verify sales invoices and supporting documentation.
• Maintain accurate customer ledgers.
• Coordinate with Sales, Dispatch and other internal departments where required.

Expense Booking

Handle day-to-day expense accounting including:

• Administrative expenses
• Factory expenses
• Freight
• Travel expenses
• Utility expenses
• Employee reimbursements
• Vendor expenses
• General operating expenses

Ensure expenses are booked under the correct ledger and cost classification.

Bank Accounting

• Record bank transactions in Tally.
• Maintain accurate bank ledgers.
• Record customer receipts, vendor payments, bank charges, transfers and other banking transactions.
• Support preparation of Bank Reconciliation Statements.
• Identify differences between bank statements and accounting records.

Receipt & Payment Entries

• Record receipts from customers and other parties.
• Record payments to suppliers and other parties.
• Ensure transactions are properly adjusted against applicable invoices where required.
• Maintain accurate outstanding balances.

Journal Entries

Prepare routine journal entries including expense provisions, accounting adjustments, reclassifications, corrections and other approved journal transactions. Journal entries should always have appropriate supporting documentation.

Accounts Payable Support

• Book supplier invoices
• Maintain vendor ledgers
• Check pending invoices
• Support payment preparation
• Reconcile vendor accounts
• Follow up internally for missing documents

Accounts Receivable Support

• Record sales
• Post customer receipts
• Maintain customer ledgers
• Support outstanding reconciliation
• Coordinate internally for payment-related information

Debit / Credit Understanding

A clear understanding of Debit and Credit concepts is essential. Candidates should understand basic accounting treatment for assets, liabilities, income, expenses, purchases, sales, receivables, payables, bank and cash. We are looking for someone who understands accounting logic, not only Tally software operation.

Ledger Maintenance

• Maintain accurate vendor, customer and general ledgers.
• Review ledger balances periodically.
• Identify incorrectly posted transactions.
• Support ledger reconciliation where required.
• Ensure accounting records remain clean and organized.

Bank Reconciliation

Support preparation of Bank Reconciliation Statements by comparing Tally records vs bank statements. Identify unrecorded bank charges, unpresented cheques, missing entries, duplicate entries, incorrect postings and timing differences.

GST & Tax Documentation

Basic working knowledge of GST accounting is preferred. The candidate should understand tax invoices, input GST, output GST, CGST, SGST, IGST, debit notes, credit notes and GST-related accounting entries. Previous GST return filing experience is an advantage but is not mandatory for this junior position.

TDS

Basic understanding of TDS will be considered an advantage. Exposure may include identifying transactions subject to TDS, booking TDS-related accounting entries, maintaining supporting records and coordinating with senior accounts staff for compliance.

Documentation & Filing

Documentation is a major responsibility of this position. Maintain organized records of purchase invoices, sales invoices, expense bills, payment vouchers, receipt vouchers, journal vouchers, bank documents, debit notes, credit notes and supporting accounting documents. Maintain both physical and digital records where applicable.

The candidate should be able to quickly retrieve documents when required for audit, management review, vendor queries, customer queries and statutory requirements. The role specifically requires proper filing and maintenance of physical and digital accounting documentation.

Document Verification

Before booking any transaction, verify that appropriate supporting documentation is available. Do not book unclear or incomplete transactions without proper clarification. Escalate discrepancies where required.

Excel

The candidate should be comfortable using Microsoft Excel for routine accounting work. Basic knowledge should include sorting, filtering, basic formulas, SUM, VLOOKUP / XLOOKUP knowledge is useful, data comparison, simple reconciliation and preparing basic reports. Advanced Excel is not mandatory, but the candidate should be comfortable working with spreadsheets.

Internal Coordination

Coordinate with departments including Purchase, Stores, Sales, Dispatch, HR, Production and Finance to obtain accounting documents and resolve transaction-related questions. The candidate should be comfortable communicating professionally through email, telephone and internal discussions.

Audit Support

Support senior accounts and finance team members during statutory audit, internal audit, GST review and other accounting reviews. Provide requested vouchers, invoices and supporting records quickly and accurately.

Month-End Support

Assist the Accounts team during monthly closing activities. This may include pending voucher booking, ledger review, expense booking, reconciliations, document completion and accounting corrections.

Required Experience

We are looking for candidates with approximately 1–3 years of hands-on accounting experience. Candidates should have practical exposure to day-to-day accounting operations. Freshers with only theoretical accounting knowledge may not be suitable unless they have strong practical training or internship experience.

Required Skills

• Practical Tally knowledge
• Strong understanding of Debit and Credit
• Voucher-entry experience
• Basic bookkeeping knowledge
• Basic Excel knowledge
• Good documentation skills
• Attention to detail
• Ability to work accurately
• Good follow-up
• Professional communication skills

Qualification

Preferred qualifications: B.Com, M.Com, Accounting-related diploma or equivalent commerce/accounting qualification. Candidates with strong practical accounting experience may also be considered even if their qualification differs slightly.

Preferred Industry Background

Experience in a manufacturing or industrial company will be an advantage. Candidates from manufacturing, engineering, automotive components, electrical products, electronics, trading, distribution or industrial companies may be particularly relevant. Manufacturing experience is preferred, but it should not be mandatory for a junior accounting position.

Candidate Profiles We Will Consider

Candidates currently working as Junior Accountant, Accounts Executive, Accounts Assistant, Junior Accounts Executive, Tally Accountant, Accounting Executive, Finance Assistant or Accounts Associate are encouraged to apply.

Ideal Candidate

The ideal candidate is someone who can receive a stack of vendor invoices, expense bills, bank transactions, receipts and payments and independently verify the documents, understand the accounting treatment, select the correct ledger, book the transaction accurately, file the supporting documents correctly and identify anything that does not look right. Accuracy is more important than simply entering large numbers of transactions quickly.

What Success Looks Like

A successful Junior Accountant / Accounts Executive will ensure:

• Accounting entries are completed on time.
• Transactions are booked correctly.
• Ledgers remain accurate.
• Vouchers have proper supporting documents.
• Documents are easy to retrieve.
• Bank transactions are correctly recorded.
• Purchase and sales entries are current.
• Accounting errors are identified early.
• Internal departments receive timely responses.
• Month-end closing is not delayed because routine accounting is pending.