Junior Account Coordinator

Our client, a global pharmaceutical company, is seeking an Account Coordinator for a 1-year contract with the possibility to extend. This entry-level, hybrid role (3 days onsite in Irvine, CA, 2 days remote) is ideal for someone just out of college looking to gain experience in the agency world.

About the role

This individual will assist an Account Executive by managing project details, ensuring projects stay on track through collaboration with the traffic team, and handling scheduling, estimates, and miscellaneous issues. The ideal candidate is highly organized, detail-oriented, and has an administrative background.

Responsibilities

• Manage the day-to-day details of clients' projects from initiation to completion, ensuring on-time and within-budget delivery with minimal supervision.
• Keep the Supervisor updated on project details.
• Understand project details and relevance to communicate effectively with all agency personnel, ensuring correct execution.
• Ensure all agency paperwork, estimates, billing, and timelines are correctly completed and filed.
• Manage delegated projects from start to finish with minimal supervision.
• Prepare projects for submission to clients and Medical/Regulatory teams, including references and supporting documentation.
• Coordinate with clients and Medical/Regulatory teams regarding project cycling and approval.
• Review client and Medical/Regulatory changes with the Supervisor to determine action.
• Interface with clients regarding deliveries, scheduling, project estimates, and other miscellaneous issues.
• Assist the Supervisor in providing input for the Creative Team and participate in creative development sessions.
• Handle projects and monitor expenditures for assigned client projects.
• Develop timely and accurate project estimates with input from Traffic, Creative, Production, and other departments.
• Supply clients with accurate, timely reports.
• Provide budget guidelines to Creative and Production Teams for assigned projects.
• Work with the Traffic/Project Manager and Creative Team to control costs and stay within budget.

Requirements

• Bachelor’s degree in Marketing, Accounting, Advertising, or a related field.
• 1-2 years of experience as an administrative assistant, internship, or demonstrated interest in marketing.
• Ability to prioritize, review others' work, and thrive in a fast-paced, rapidly changing environment.
• Experience handling special projects and multitasking.
• Excellent interpersonal, written, and oral communication skills.

Benefits

• Medical, dental, and vision insurance.
• 401k retirement savings plan.
• Paid holidays and time off.

Digital People offers reasonable accommodations for qualified individuals with disabilities. This is an E-Verify employer.