Judicial Specialist 2 #10116579-24100, Full-Time, Perm in Farmington, NM

General Statement of Duties

Acting under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system.

• Perform specialized clerical and technical duties involved in case processing, case management and the clerical business of the Court.
  • Administer jury functions, file court documents and receive fines, fees, restitution and bond payments; balance and reconcile daily cash receipts.
  • Generate court documents, arrange for service and mail to parties of a case.
  • Draft correspondence in reply to requests for case inquiries.
  • Enter case information into an automated case management system.
  • Generate court documents for mailing.
• Assists the public, law enforcement officials and attorneys, and provides a high level of customer service.
  • Have the ability to work with others and to work under stress.
  • May perform other duties as assigned in order to meet the operational needs of the court.

Finalists will be subject to criminal background checks. A typing test is required for this position. A typing proficiency score of at least 35 net words per minute is mandatory.

Examples Of Job Duties

• Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
• Processes, maintains, and distributes documents, files, and case materials.
• Processes and expedites orders of protection.
• Accurately disburses bond payments, and prepares and maintains bond reports.
• Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
• Prepares, proofreads, edits and mails out documents such as notices and final orders.
• Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Orders, reviews, sorts, and organizes jury summons.
• Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organizes case files for microfilming, archiving, and destruction.
• Prepares exhibits and hard copy case files.
• Researches automated, hard copy, and microfiche files for case status data.
• Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Serves as a court monitor.
• Manages jury trial calendar request for judges to schedule upcoming jury trials.
• Advising internal staff of the jury procedures/when jurors are reporting/updates on specific trials.
• Serves as a courtroom clerk, produces Instant J&Ss, and obtains signatures from the parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary.
• Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc.
• Coordinates program participation with Specialty Programs within the Court.
• Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures.
• Troubleshoots recording equipment, runs updates, and maintains technical logs.
• Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit.
• Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings.

Competencies/Qualifications

• Demonstrate knowledge of legal terminology and phrases;
• Basic knowledge of jury service;
• Filing methods;
• Case processing;
• Knowledge of Specialty Court Programs;
• Research methodology;
• Project management techniques;
• Court fee accounting practices;
• Court monitoring procedures;
• Court Clerk’s Procedures Manual and Code of Ethics;
• Court’s and States Language Access Policies, access to the Certified Language International Interpreting Line;
• General organizational structure of the judiciary.

Work Environment and Physical Demands

• Work is performed in an office or court setting.
• A valid driver's license and travel may be required.
• The assigned work schedule may include overtime.
• The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

Benefits

• Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP)
• State paid life insurance, supplemental and dependent life insurance
• Optional flexible spending accounts for medical, day-care, and travel expenses
• Paid vacation and sick leave up to eight (8) weeks
• Up to 11 paid holidays
• Up to 12 weeks of paid parental leave
• Deferred Compensation 457(b) plan
• Lifetime Defined Benefits Retirement Plan
• Flexible work schedules and alternative work locations
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
• Bilingual compensation
• Training and career development opportunities
• Higher education opportunities, educational leave, and tuition reimbursement
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
• May receive overtime holiday or shift differential pay
• What are your benefits worth? Click here to find out

Qualifications

• Minimum Qualifications:
  • A high school diploma or GED.
• Experience:
  • Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
• Experience Substitution:
  • Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• Typing Certification:
  • A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years of application.
• Certification:
  • May be requested to complete the NM Court Monitor Certification Examination.

To Apply

Submit a Judicial Branch Application for Employment or a Resume with a Resume Supplemental form, along with proof of education and typing test results by 5:00 p.m., August 11, 2026 to:

• Eleventh Judicial District & Magistrate Courts Human Resources
• 103 S. Oliver
• Aztec, NM 87410
• Fax: 505-334-7762
• Email: 11thjdchr@nmcourts.gov
• Proof Of Education Required.

EQUAL OPPORTUNITY EMPLOYER