Judicial Specialist 2 #00000602-23500, Full-Time, Perm in Lovington, NM

General Statement of Duties

The Judicial Specialist 2 is responsible for preparing and processing court documents, performing judicial procedures, and working with the court case management system. Examples of job duties include:

• Opening, docketing, and closing cases based on judgment details.
• Providing customer service information to pro se litigants without giving legal advice.
• Using the case management system to open, docket, and close cases.
• Assessing, receiving, recording, and reconciling monies, and preparing bank deposits.
• Processing, maintaining, and distributing documents, files, and case materials.
• Reviewing and processing incoming filings for format, signatures, event codes, and filing fees.
• Processing and expediting orders of protection.
• Disbursing bond payments and preparing and maintaining bond reports.
• Preparing, proofreading, editing, and mailing out documents such as notices and final orders.
• Executing on case hearings, including orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintaining cash till and ensuring court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
• Providing public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Ordering, reviewing, sorting, and organizing jury summons.
• Preparing alpha lists, random lists, voir dire sheets, and seating charts for jury trials.
• Maintaining case files for microfilming, archiving, and destruction.
• Preparing exhibits and hard copy case files.
• Researching automated, hard copy, and microfiche files for case status data.
• Certifying and preparing court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Serving as a court monitor.
• Managing jury trial calendars for judges to schedule upcoming jury trials.
• Supporting other magistrate or district courts within the judicial district.
• Performing clerical and technical duties involved in case processing, file maintenance, jury management, and the conduct of the clerical business of the court.
• Coordinating program participation with Specialty Programs within the Court.
• Accepting, maintaining, and filing court exhibits, which may include hazardous and/or dangerous items.
• Gathering, delivering, and filing recordings, receipts for logs, and exhibits to provide accurate record-keeping procedures.
• Troubleshooting recording equipment, running updates, and maintaining technical logs.
• Maintaining case material and marking for identification logs, files, and safeguarding evidence as a public, sequestered, or sealed exhibit.
• Acting as a liaison between court personnel, litigants, or attorneys to advance court proceedings.
• Performing other duties as assigned.

Competencies/Qualifications

The successful applicant should demonstrate knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and State Language Access Policies; access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary.

Work Environment and Physical Demands

Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

Benefits

• Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs
• Employee Assistance Program (EAP)
• State paid life insurance, supplemental and dependent life insurance
• Optional flexible spending accounts for medical, day-care, and travel expenses
• Paid vacation and sick leave up to eight (8) weeks
• Eleven (11) paid holidays
• Up to 12 weeks of paid parental leave
• Deferred Compensation 457(b) plan
• Lifetime Defined Benefits Retirement Plan
• Flexible work schedules and alternative work locations
• Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
• Bilingual compensation
• Training and career development opportunities
• Higher education opportunities, educational leave, and tuition reimbursement
• May qualify for the Public Service Loan Forgiveness Program (PSLF)
• May receive overtime holiday or shift differential pay
• May receive physical fitness leave

Qualifications

• Education: A high school diploma or GED.
• Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
• Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years of application.
• Certification: May be requested to complete the NM Court Monitor Certification Examination.

To Apply

Must submit the New Mexico Judicial Branch Application for Employment form and proof of education to:

Fifth Judicial District Court of Lea County
Lovington District Court
Nelda Cuellar, Court Manager
100 N. Love Street, Suite lA
Lovington, NM 88260
Phone#: 575-396-8571 ext. 120

Proof Of Education Required.

EQUAL OPPORTUNITY EMPLOYER