Certified Court Monitor #00054581-24100, Full-Time, Perm in Farmington, NM
General Statement of Duties
Acting under general supervision, interprets information obtained from hearings and documents it into log notes. Ensures accurate, significant, and audio/digital recording of judicial proceedings. Finalists will be subject to criminal background checks. A typing test is required for this position.
- Operates and sets up an audio recording machine or a digital recording system and ensures recording equipment is working properly.
- Documents and time-stamps events by generating accurate log outlining pertinent events/appearances of the judicial proceeding and/or case notes and verifies recordings of proceedings are audible.
- Gathers, delivers, and files, receipts for log and exhibits to provide accurate record keeping procedures.
- Maintains and files court exhibits, which may include hazardous and/or dangerous items.
- Troubleshoots recording equipment, overhead projector, ELMO, Electronic Visual Evidence Presenter, runs updates, and maintains technical logs.
- Retains all case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit.
- Acts as a liaison between court personnel, litigants or attorneys, to advance court proceedings.
- Reviews court files, prepares hearings, and picks up all relevant files from judges and clerks.
- Conducts research utilizing computer retrieval system.
- Counsels and trains on courtroom etiquette, FTR, quick keys, entering exhibits, voir dire and jury trial processes.
- Trains on courtroom etiquette, FTR, quick keys, entering exhibits, voir dire and jury trial processes.
- May perform duties of a Bailiff, including announcing a judge’s entrance into and departure from the courtroom and ensure proper decorum is maintained.
- Drafts and prepares orders, legal correspondence and documents for judges, and sets hearings.
- May process appeals for the Court of Appeals.
- May perform duties of a Trial Court Administrative Assistant.
- May perform duties of a Bailiff, including announcing a judge’s entrance into and departure from the courtroom and ensure proper decorum is maintained.
- Prepares recordings/burn CD’s for out of county and out of district court proceedings; mail such recordings to the appropriate court(s).
Competencies/Qualifications
- Knowledge of diverse types of hearings including jury trials, domestic relations, domestic violence, child support, children’s court, mental health court, grand jury, out of district criminal arraignments, probation violations, etc.
- Legal abbreviations and terminologies; digital recording and word processing software; legal terminology; courtroom practices and procedures; the difference between providing information and legal advice; filing systems; maintaining exhibits during trial (can include guns, knives, drugs, drug paraphernalia, graphic photos, etc.).
Work Environment and Physical Demands
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices. Must be able to sit for long periods of time focusing on what is being said by the parties with many distractions.
Benefits
- Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP)
- State paid life insurance, supplemental and dependent life insurance
- Optional flexible spending accounts for medical, day-care, and travel expenses
- Paid vacation and sick leave up to eight (8) weeks
- Eleven (11) paid holidays
- Up to 12 weeks of paid parental leave
- Deferred Compensation 457(b) plan
- Lifetime Defined Benefits Retirement Plan
- Flexible work schedules and alternative work locations
- Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
- Bilingual compensation
- Training and career development opportunities
- Higher education opportunities, educational leave, and tuition reimbursement
- May qualify for the Public Service Loan Forgiveness Program (PSLF)
- May receive overtime holiday or shift differential pay
- May receive physical fitness leave
Qualifications
- Minimum Qualifications: A high school diploma or GED.
- Experience: One (1) year of experience in court case processing, legal secretarial field, or a related field such as administrative assistant, advanced customer service, and data processing.
- Certification: Court Monitor Certification must be obtained within six (6) months of hire.
To Apply
Submit a Judicial Branch Application for Employment or a Resume with a Resume Supplemental form, along with proof of education by 5:00 p.m., July 27, 2026 to:
- Eleventh Judicial District & Magistrate Courts Human Resources
- 103 S Oliver Drive Aztec, NM 87410
- Fax: 505-334-7762
- Email: 11thjdchr@nmcourts.gov