Certified Court Monitor (U) #10118923-23100, Full-Time, At-Will, in Santa Fe, NM
General Statement of Duties
The Certified Court Monitor is responsible for monitoring and recording judicial proceedings, ensuring accurate and audible audio/digital recordings, and supporting court operations.
- Provides litigants, attorneys, special commissioners, hearing officers, and judges access to the record for appellate review, trial preparation, and order preparation.
- Operates and sets up audio recording machines or digital recording systems and ensures they are functioning properly.
- Documents and timestamps events by generating accurate logs and verifying recordings are audible.
- Gathers, delivers, and files receipts for logs and exhibits to maintain accurate record-keeping procedures.
- Accepts, maintains, and files court exhibits, including hazardous and dangerous items.
- Troubleshoots recording equipment, overhead projectors, ELMO, electronic visual evidence presenters, runs updates, and maintains technical logs.
- Retains all case material and marks for identification logs, files, and safeguards evidence as needed.
- Acts as a liaison between court personnel, litigants, or attorneys to advance court proceedings.
- Reviews court files, prepares hearings, and picks up relevant files from judges and clerks.
- Conducts research using a computer retrieval system.
- Counsels and certifies/re-certifies other monitors/employees.
- Travels to other locations to record hearings.
- Drafts and prepares orders, legal correspondence, and documents for judges and sets hearings.
- Might perform duties of a Bailiff, including announcing a judge's entrance and ensuring proper decorum.
- Prepares recordings/burns CDs for out-of-county and out-of-district court proceedings and mails such recordings to the appropriate courts.
- Performs other duties as assigned.
Competencies/Qualifications
- Knowledge of diverse types of hearings including jury trials, domestic relations, domestic violence, child support, children’s court, mental health court, grand jury, out-of-district criminal arraignments, probation violations, etc.
- Legal abbreviations and terminologies; digital recording and word processing software; legal terminology; courtroom practices and procedures; the difference between providing information and legal advice; filing systems; maintaining exhibits during trial (can include guns, knives, drugs, drug paraphernalia, graphic photos, etc.).
Work Environment and Physical Demands
The work is performed in an office or court setting. A valid drivers' license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices. Must be able to sit for long periods of time focusing on what is being said by the parties with many distractions.
Benefits
- Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, Employee Assistance Program (EAP)
- State-paid life insurance, supplemental and dependent life insurance
- Optional flexible spending accounts for medical, day-care, and travel expenses
- Paid time off, up to eight (8) weeks
- Eleven (11) paid holidays
- Up to 12 weeks of paid parental leave
- Deferred Compensation 457(b) plan
- Lifetime Defined Benefits Retirement Plan
- Flexible work schedules and alternative work locations
- Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
- Bilingual compensation
- Training and career development opportunities
- Higher education opportunities and educational leave
- May qualify for the Public Service Loan Forgiveness Program (PSLF)
- May receive overtime holiday or shift differential pay
Qualifications
- Education: High school diploma or GED.
- Experience: One (1) year of experience in court case processing, legal secretarial field, or a related field such as administrative assistant, advanced customer service, and data processing.
- Certification: Court Monitor Certification must be obtained within six (6) months of hire.
To Apply
Submit a NM Judicial Branch Employment Application or a Resume and Resume Supplemental Form, and proof of education must be received by mail, email, or hand delivered to:
First Judicial District Court Human Resource Office
Attn: Nicole Salazar
225 Montezuma Ave
P.O. Box 2268
Santa Fe, NM 87504
Phone: 505-455-8214
Email: sfednms@nmcourts.gov
Proof of education required.