Trial Court Administrative Assistant (U) #10118922-23100, Full-Time, At-Will in Santa Fe, NM

General Statement of Duties

• Manages, e-files, and researches cases in the case management system.
• Schedules and calibrates hearings for a judge, including motions, conferences, restraining orders, injunctions, and show cause orders.
• Drafts and processes legal pleadings and correspondence for Judge's review.
• Assists pro se litigants, provides legal forms, and assists with procedural information.
• Oversees jury certificates, trial seating charts, and edits jury instructions and questionnaires.
• Coordinates with support programs and manages cases.
• Conducts motor vehicle department case research and screens domestic violence/civil restraining order petitions.
• Coordinates court staff, court reporters, and court proceedings.
• Coordinates with other agencies and departments within the judiciary and court staff to manage cases and documents.
• Reviews and updates comprehensive logs of pending guardianship and conservatorship cases.
• Prepares and maintains yearly jury and bench docket calendars.
• Runs, evaluates, and summarizes reports to assist judges.
• Evaluates and assesses proposed-text emails for court and filing procedures.
• Coordinates and conducts pre-trial meetings with counsel and parties.
• Tracks and prepares travel or other reimbursement requests.
• Coordinates the timely processing of documents.

Competencies/Qualifications

• Knowledge of legal terminology, citations, and procedures.
• Understanding of court rules and operations.
• Experience in case management systems and legal research.
• Ability to communicate effectively with various stakeholders.
• Customer service skills and ability to handle public inquiries.
• Organizational and conflict resolution skills.
• Ability to manage office files and records.
• Ability to coordinate with other agencies and court staff.

Work Environment and Physical Demands

• Office or court setting.
• Extended periods of sitting and computer use.
• Nights, weekends, holidays, and overtime may be required.
• Positive interaction with co-workers, clients, the public, judges, and justices.
• Works after hours and on weekends with flextime.

Benefits

• Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs.
• Employee Assistance Program (EAP).
• State-paid life insurance, supplemental and dependent life insurance.
• Flexible spending accounts for medical, day-care, and travel expenses.
• Paid time off, up to eight (8) weeks.
• Eleven (11) paid holidays.
• Up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan.
• Lifetime Defined Benefits Retirement Plan.
• Flexible work schedules and alternative work locations.
• Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM.
• Bilingual compensation.
• Training and career development opportunities.
• Higher education opportunities and educational leave.
• May qualify for the Public Service Loan Forgiveness Program (PSLF).
• May receive overtime holiday or shift differential pay.

Qualifications

• Education: Associate’s degree in any field.
• Experience: Three (3) years of court case processing, professional legal secretarial, or office management experience.
• Certification: Court Monitor Certification within three (3) months for district courts without pools of court monitors.