Certified Court Monitor (U) #00000721-23900, Full-Time, At-Will, in Clovis, NM

Requisition #00000721-23900 | Full-Time, At-Will | Clovis, NM | 1 position | $25.919 per hour or $53,911.52 annually

About the role

The Ninth Judicial District Court is seeking a Certified Court Monitor to provide courtroom support and ensure accurate, audible audio/digital recordings of judicial proceedings.

Responsibilities

• Monitor and record judicial proceedings, ensuring access to the record for appellate review, trial preparation, and order preparation.
• Operate and set up audio recording machines or digital recording systems; ensure equipment functions properly.
• Document and time-stamp events, generating accurate logs of pertinent proceedings and case notes; verify recordings are audible.
• Gather, deliver, file, and receipt logs and exhibits to maintain accurate record-keeping procedures.
• Accept, maintain, and file court exhibits, including hazardous or dangerous items.
• Troubleshoot recording equipment, overhead projectors, ELMO, and Electronic Visual Evidence Presenters; run updates and maintain technical logs.
• Maintain retention of all case materials, mark identification logs, and safeguard evidence as public, sequestered, or sealed exhibits.
• Act as a liaison between court personnel, litigants, and attorneys to advance court proceedings.
• Review court files, prepare hearings, and retrieve relevant files from judges and clerks.
• Conduct research using computer retrieval systems.
• Train and certify/re-certify other monitors or employees.
• Travel to other locations to record hearings.
• Draft and prepare orders, legal correspondence, and documents for judges; set hearings.
• May act as a Trial Court Administrative Assistant or process appeals for the Court of Appeals.
• Train on courtroom etiquette, FTR, quick keys, entering exhibits, voir dire, and jury trial processes.
• May perform duties of a Bailiff, including announcing a judge’s entrance/departure and maintaining courtroom decorum.
• Prepare and mail recordings (e.g., burn CDs) for out-of-county or out-of-district court proceedings.
• Perform other duties as assigned.

Requirements

• Knowledge of diverse hearing types, including jury trials, domestic relations, domestic violence, child support, children’s court, mental health court, grand jury, out-of-district criminal arraignments, and probation violations.
• Familiarity with legal abbreviations, terminologies, digital recording, and word processing software.
• Understanding of courtroom practices, procedures, and the distinction between providing information and legal advice.
• Experience with filing systems and maintaining exhibits during trials (e.g., guns, knives, drugs, drug paraphernalia, graphic photos).

Work Environment and Physical Demands

• Work is performed in an office or court setting.
• A valid driver’s license and travel may be required.
• Assigned work schedule may include nights, weekends, holidays, and overtime.
• Regular interaction with co-workers, clients, the public, judges, and justices.
• Ability to sit for long periods while focusing on proceedings amid distractions.

Qualifications

• Education: High school diploma or GED.
• Experience: One (1) year of experience in court case processing, legal secretarial work, or a related field (e.g., administrative assistant, advanced customer service, data processing).
• Certification: Court Monitor Certification must be obtained within six (6) months of hire.

Benefits

• Medical, dental, vision, and prescription insurance.
• Short- and long-term disability insurance; Employee Assistance Program (EAP).
• State-paid life insurance; optional supplemental and dependent life insurance.
• Flexible spending accounts for medical, day-care, and travel expenses.
• Paid vacation and sick leave (up to eight weeks).
• Eleven paid holidays; up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan.
• Lifetime Defined Benefits Retirement Plan.
• Flexible work schedules and alternative work locations.
• Free healthcare, prescriptions, and lab work at the Stay Well Health Center (Santa Fe, NM).
• Bilingual compensation (varies by job classification).
• Training, career development, and higher education opportunities (including tuition reimbursement).
• Eligibility for Public Service Loan Forgiveness Program (PSLF).
• Overtime, holiday, or shift differential pay (varies by job classification).
• Physical fitness leave (varies by job classification).