Judicial Specialist 2 #00038291-24100, Full-Time, Perm, in Aztec, NM

Full-time, permanent position in Aztec, NM. One opening available.

About the role

The Eleventh Judicial District & Magistrate Courts is recruiting for a Judicial Specialist 2 position in Aztec, NM. This position may require working at other District and Magistrate Courts in San Juan County on a rotating schedule.

Responsibilities

• Prepare and process court documents, perform judicial procedures, and work with the court case management system.
• Perform specialized clerical and technical duties involved in case processing, case management, and the clerical business of the Court.
• Administer jury functions, file court documents, and receive fines, fees, restitution, and bond payments; balance and reconcile daily cash receipts.
• Generate court documents, arrange for service, and mail to parties of a case.
• Draft correspondence in reply to requests for case inquiries.
• Enter case information into an automated case management system and generate court documents for mailing.
• Assist the public, law enforcement officials, and attorneys with a high level of customer service.
• Use the case management system to open, docket, and close cases based on judgment details.
• Provide customer service information to a high volume of pro se litigants without giving legal advice.
• Assess, receipt, record, and reconcile monies; prepare bank deposits following cash handling procedures.
• Process, maintain, and distribute documents, files, and case materials.
• Review incoming electronic filings for format, signatures, event code, and filing fees.
• Process and expedite orders of protection.
• Accurately disburse bond payments and prepare bond reports.
• Reconcile billing and invoices from contracted vendors for Specialty Court Programs.
• Prepare, proofread, edit, and mail documents such as notices and final orders.
• Execute case hearings, including orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintain cash till and ensure court fees are accurately assessed, paid, receipted, and recorded.
• Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Order, review, sort, and organize jury summons; prepare alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organize case files for microfilming, archiving, and destruction.
• Prepare exhibits and hard copy case files.
• Research automated, hard copy, and microfiche files for case status data.
• Certify and prepare court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensure the office, courtrooms, and equipment are operational; maintain judicial calendars and schedules.
• Serve as a court monitor and perform clerical and technical duties involved in case processing, file maintenance, and jury management.
• Manage jury trial calendar requests for judges to schedule upcoming jury trials.
• Advise internal staff on jury procedures, juror reporting, and updates on specific trials.
• Serve as a courtroom clerk, produce Instant J&Ss, obtain signatures from parties/counsel of record, assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• Work with prospective jurors, instructing them on completing information online or providing appropriate forms.
• Answer phone calls, address incoming and outgoing correspondence, and maintain office supplies.
• Coordinate program participation with Specialty Programs within the Court.
• Accept, maintain, and file court exhibits, including hazardous or dangerous items.
• Gather, deliver, and file recordings, receipts for logs, and exhibits to ensure accurate record-keeping.
• Troubleshoot recording equipment, run updates, and maintain technical logs.
• Retain case material, mark logs for identification, and safeguard evidence as public, sequestered, or sealed exhibits.
• Act as a liaison between court personnel, litigants, or attorneys to advance court proceedings.
• Perform other duties as assigned to meet operational needs.

Requirements

• Knowledge of legal terminology and phrases.
• Basic knowledge of jury service, filing methods, and case processing.
• Knowledge of Specialty Court Programs, research methodology, and project management techniques.
• Understanding of court fee accounting practices, court monitoring procedures, and the Court Clerk’s Procedures Manual and Code of Ethics.
• Familiarity with the court’s and State’s Language Access Policies and access to the Certified Language International Interpreting Line.
• General knowledge of the organizational structure of the judiciary.

Work Environment and Physical Demands

The work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

Qualifications

• Education: A high school diploma or GED.
• Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
• Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions or similar may be required. A typing proficiency score of at least 35 net words per minute is mandatory. Certification must have been issued within five (5) years of application.
• Certification: May be requested to complete the NM Court Monitor Certification Examination.

Benefits

• Medical, dental, vision, and prescription insurance programs.
• Short-term and long-term disability insurance programs.
• Employee Assistance Program (EAP).
• State-paid life insurance, with options for supplemental and dependent life insurance.
• Optional flexible spending accounts for medical, day-care, and travel expenses.
• Paid vacation and sick leave up to eight (8) weeks.
• Eleven (11) paid holidays.
• Up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan.
• Lifetime Defined Benefits Retirement Plan.
• Flexible work schedules and alternative work locations.
• Free healthcare, prescriptions, and lab work at the Stay Well Health Center in Santa Fe, NM.
• Bilingual compensation (varies by job classification or need).
• Training and career development opportunities.
• Higher education opportunities, educational leave, and tuition reimbursement.
• Eligibility for the Public Service Loan Forgiveness Program (PSLF).
• Overtime, holiday, or shift differential pay (varies by job classification or need).
• Physical fitness leave (varies by job classification or need).

Pay

$24.716 per hour or $51,409.28 annually.