Judicial Specialist 2 #00037225-23500, Full-Time, Perm in Carlsbad, NM

Fifth Judicial Magistrate Court in Carlsbad, Eddy County, New Mexico

About the role

Full-time, permanent Judicial Specialist 2 position in a Range GG. One opening available.

Pay

$19.77–$24.71 per hour or $41,121.60–$51,396.80 annually.

Schedule

Monday through Friday, 8:00 a.m.–4:30 p.m.

Responsibilities

• Use the case management system to open, docket, and close cases based on judgment details.
• Provide customer service to a high volume of pro se litigants by offering general procedural information without giving legal advice.
• Open cases: determine case type/cause of action, assess and receipt filing fees.
• Docket cases: review documents, determine event codes, enter data, scan documents, and link related scanned images.
• Close cases: determine and enter closing events, disposition type, and judgment details.
• Assess, receipt, record, and reconcile monies; prepare bank deposits following cash-handling procedures.
• Process, maintain, and distribute documents, files, and case materials.
• Review incoming electronic filings for format, signatures, event codes, and filing fees.
• Process and expedite orders of protection.
• Accurately disburse bond payments and prepare bond reports.
• Reconcile billing and invoices from contracted vendors for Specialty Court Programs.
• Prepare, proofread, edit, and mail documents such as notices and final orders.
• Execute case hearings, including orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintain cash till and ensure court fees are accurately assessed, paid, receipted, and recorded.
• Provide public case information to parties, attorneys, law enforcement, and other agencies.
• Order, review, sort, and organize jury summons.
• Prepare alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organize case files for microfilming, archiving, and destruction.
• Prepare exhibits and hard-copy case files.
• Research automated, hard-copy, and microfiche files for case status data.
• Certify and prepare court records, tapes, logs, and exhibits for appeals to higher courts.
• Ensure the office, courtrooms, and equipment are operational.
• Maintain judicial calendars and schedules.
• Serve as a court monitor and perform clerical and technical duties for case processing, file maintenance, and jury management.
• Manage jury trial calendar requests for judges to schedule upcoming jury trials.
• Advise internal staff on jury procedures, juror reporting, and trial updates.
• Serve as a courtroom clerk, produce Instant J&Ss, obtain signatures, file, and distribute documents.
• Provide support to other magistrate or district courts within the judicial district.
• Work with prospective jurors, instructing them on completing information online or providing forms.
• Answer phone calls, address correspondence, and maintain office supplies.
• Coordinate program participation with Specialty Programs within the Court.
• Accept, maintain, and file court exhibits, including hazardous or dangerous items.
• Gather, deliver, and file recordings, receipts, logs, and exhibits for accurate record-keeping.
• Troubleshoot recording equipment, run updates, and maintain technical logs.
• Retain case materials, mark logs for identification, and safeguard evidence as public, sequestered, or sealed exhibits.
• Act as a liaison between court personnel, litigants, or attorneys to advance court proceedings.
• Other duties as assigned.

Qualifications

• Knowledge of legal terminology and phrases.
• Basic knowledge of jury service, filing methods, and case processing.
• Knowledge of Specialty Court Programs, research methodology, and project management techniques.
• Understanding of court fee accounting practices, court monitoring procedures, and the Court Clerk’s Procedures Manual and Code of Ethics.
• Familiarity with the court’s and state’s Language Access Policies and access to the Certified Language International Interpreting Line.
• General knowledge of the organizational structure of the judiciary.

Requirements

• High school diploma or GED.
• Two years of experience in court case processing, legal secretarial work, or a related field such as advanced customer service, data processing, or banking/financial experience.
• Additional post-secondary education in a related field may substitute for up to one year of experience (30 semester hours equals one year).
• Typing certification from the New Mexico Department of Workforce Solutions or similar may be required, with a minimum typing proficiency of 35 net words per minute. Certification must be issued within five years of application.
• May be requested to complete the NM Court Monitor Certification Examination.

Work Environment and Physical Demands

• Work is performed in an office or court setting.
• Valid driver’s license and occasional travel may be required.
• Overtime may be included in the assigned work schedule.
• Regular interaction with co-workers, clients, the public, judges, and justices.

Benefits

• Medical, dental, vision, and prescription insurance.
• Short-term and long-term disability insurance programs.
• Employee Assistance Program (EAP).
• State-paid life insurance, with options for supplemental and dependent life insurance.
• Optional flexible spending accounts for medical, day-care, and travel expenses.
• Paid vacation and sick leave up to eight weeks.
• Eleven paid holidays.
• Up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan.
• Lifetime Defined Benefits Retirement Plan.
• Flexible work schedules and alternative work locations.
• Free healthcare, prescriptions, and lab work at the Stay Well Health Center in Santa Fe, NM.
• Bilingual compensation (varies by job classification).
• Training and career development opportunities.
• Higher education opportunities, educational leave, and tuition reimbursement.
• Eligibility for the Public Service Loan Forgiveness Program (PSLF).
• Overtime, holiday, or shift differential pay (varies by job classification).
• Physical fitness leave (varies by job classification).