Judicial Specialist 2 #00000133-23500, Full-Time, Perm in Roswell, NM

Full-time, permanent position located at Roswell Magistrate Court in Roswell, New Mexico. Schedule: Monday through Friday, 8:00 am to 5:00 pm.

About the role

Under general supervision, the Judicial Specialist 2 prepares and processes court documents, performs judicial procedures, and works with the court case management system. Finalist(s) may be subject to criminal background checks.

Responsibilities

• Use the case management system to open, docket, and close cases based on judgement details.
• Provide customer service information to a high volume of pro se litigants, offering general procedural information without giving legal advice.
• Open cases: determine case type/cause of action, assess and receipt filing fees if required.
• Docket cases: review documents, determine appropriate event codes, enter data, scan documents, and link related scanned images.
• Close cases: determine and enter closing events, disposition type, and judgement details.
• Assess, receipt, record, and reconcile monies; prepare bank deposits following cash handling procedures.
• Process, maintain, and distribute documents, files, and case materials.
• Review incoming electronic filings for format, signatures, event code, and filing fees.
• Process and expedite orders of protection.
• Accurately disburse bond payments and prepare and maintain bond reports.
• Reconcile billing and invoices from contracted vendors for Specialty Court Programs.
• Prepare, proofread, edit, and mail documents such as notices and final orders.
• Execute case hearings, including orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
• Maintain cash till and ensure court fees are accurately assessed, paid, receipted, and recorded in the case management system.
• Provide public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
• Order, review, sort, and organize jury summons; prepare alpha list, random list, voir dire sheet, and seating chart for jury trials.
• Organize case files for microfilming, archiving, and destruction.
• Prepare exhibits and hard copy case files.
• Research automated, hard copy, and microfiche files for case status data.
• Certify and prepare court records, tapes, logs, and exhibits for cases on appeal to higher courts.
• Ensure the office, courtrooms, and equipment are operational; maintain judicial calendars and schedules.
• Serve as a court monitor and perform clerical and technical duties involved in case processing, file maintenance, and jury management.
• Manage jury trial calendar requests for judges to schedule upcoming jury trials.
• Advise internal staff on jury procedures, juror reporting, and updates on specific trials.
• Serve as a courtroom clerk, produce Instant J&Ss, obtain signatures from parties/counsel of record and assigned judge, file, and distribute.
• Provide support to other magistrate or district courts within the judicial district.
• Work with prospective jurors, instructing them on completing information online or providing appropriate forms.
• Answer phone calls, address incoming and outgoing correspondence, and maintain office supplies.
• Coordinate program participation with Specialty Programs within the Court.
• Accept, maintain, and file court exhibits, including hazardous or dangerous items.
• Gather, deliver, and file recordings, receipts for logs, and exhibits to ensure accurate record-keeping.
• Troubleshoot recording equipment, run updates, and maintain technical logs.
• Retain case material, mark for identification logs, files, and safeguard evidence as public, sequestered, or sealed exhibits.
• Act as a liaison between court personnel, litigants, or attorneys to advance court proceedings.
• Perform other duties as assigned.

Requirements

• Knowledge of legal terminology and phrases.
• Basic knowledge of jury service, filing methods, and case processing.
• Knowledge of Specialty Court Programs, research methodology, and project management techniques.
• Understanding of court fee accounting practices, court monitoring procedures, and the Court Clerk’s Procedures Manual and Code of Ethics.
• Familiarity with the court’s and state’s Language Access Policies and access to the Certified Language International Interpreting Line.
• General knowledge of the organizational structure of the judiciary.

Qualifications

• Education: A high school diploma or GED.
• Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
• Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.

Work Environment and Physical Demands

• Work is performed in an office or court setting.
• A valid driver's license and travel may be required.
• The assigned work schedule may include overtime.
• Regular interaction with co-workers, clients, the public, judges, and justices.

Pay

Target pay range: GG $19.77-$24.71 hourly or $41,122.00-$51,397.00 annually.

Benefits

• Medical, dental, vision, and prescription insurance programs.
• Short-term and long-term disability insurance programs.
• Employee Assistance Program (EAP).
• State-paid life insurance, with options for supplemental and dependent life insurance.
• Optional flexible spending accounts for medical, day-care, and travel expenses.
• Paid vacation and sick leave up to eight (8) weeks.
• Eleven (11) paid holidays.
• Up to 12 weeks of paid parental leave.
• Deferred Compensation 457(b) plan.
• Lifetime Defined Benefits Retirement Plan.
• Flexible work schedules and alternative work locations.
• Free health care, prescriptions, and lab work at the Stay Well Health Center in Santa Fe, NM.
• Bilingual compensation (varies by job classification or need).
• Training and career development opportunities.
• Higher education opportunities, educational leave, and tuition reimbursement.
• Eligibility for the Public Service Loan Forgiveness Program (PSLF).
• Overtime, holiday, or shift differential pay (varies by job classification or need).
• Physical fitness leave (varies by job classification or need).