Judicial Operations Clerk (D6 Linn 112666)

About the role

The Iowa Judicial Branch, in Linn County, seeks applicants for a Judicial Operations Clerk within the Clerk of Court Office to perform the clerical support and customer service for efficient court operations and the integrity of court records.

Responsibilities

• Process case-related documents such as petitions, orders, warrants, writs, applications, motions, complaints, bonds, exhibits, and other official case and court-related documents and media to support accurate records and efficient court operations.
• Provide customer service to assist court users in-person and on the phone with general requests on court-related matters and answer case processing questions.
• Provide customer service and support for case information and processing for attorneys, judges, law enforcement, and other agencies.
• Respond to records requests and be involved in records management.
• Learn and navigate court record-specific computer programs and technology.
• Professionally communicate in person and on the phone with a variety of court users.
• Maintain keen attention to detail to ensure accuracy and integrity of court records.
• Occasionally travel to other counties within the judicial district.
• Assist courtroom preparations for appropriate proceedings, including electronic device setup and digital recording management software use.
• Provide office support such as maintaining organization, equipment, and supplies.
• Perform routine court operations paper and electronic documentation tasks and filing in accordance with established procedures.
• Review, process, update, and publish information, documents, files, orders, warrants, judgment notifications, and other materials for completeness and accuracy.
• Perform basic bookkeeping and accounting tasks, including cashier duties and processing.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Familiarity and understanding of court operation support, record keeping, and filing.
• Basic computer database, software, and math skills.
• Ability to secure confidential data and maintain confidentiality.
• Ability to prioritize work and meet deadlines.
• Verbal and written communication skills.
• Attention to detail.
• Reliable transportation and the ability to travel.

Minimum Qualification Requirements

• High school diploma (or high school equivalency diploma).
• One (1) year of full-time equivalent professional office experience in business support, court, or legal support.
• Experience may be substituted with related education on the basis that successful completion of thirty (30) semester hours or academic equivalent equals one year of experience.

Additional Qualification Requirements

• May be designated to give bond per Iowa Code 602.8101.3.

Preferred Qualifications

• Experience with court or legal process or terminology.
• Ability to manage multiple tasks with strong attention to detail.
• Experience with accurate record keeping.
• Ability to de-escalate difficult interactions professionally.
• Experience securing confidential information.

Pay

• The pay range for this position is $21.98 - $34.74 per hour.
• This is a contract-covered, FLSA non-exempt position.
• The starting salary for new state employees is expected to be at the base of the pay range; adjustments may be made if the successful candidate has relevant experience.