Accounting Clerk

About the role

The Accounting Clerk is responsible for performing a variety of accounting and financial functions for the practice, ensuring that financial transactions are accurately recorded, reconciled, supported by appropriate documentation, and reported in a timely manner. This position supports the Financial Controller in maintaining accurate financial records and internal financial controls across the practice. The Accounting Clerk works closely with practice management, front-desk personnel, clinical departments, payroll, and other administrative staff to ensure the accurate flow of financial information.

Responsibilities

• Contribute to daily accounting operations by maintaining organized records and supporting month-to-month financial processes.
• Maintain accounts payable and accounts receivable records to ensure timely transactions and accurate financial tracking.
• Process incoming invoices, verify supporting documentation and ensure appropriate coding before submission for payment.
• Prepare bank deposits for payments received by mail.
• Review daily closeout journal for all clinic locations, reconcile to supporting documentation and ensure timely deposit of all payments received.
• Reconcile bank activity and investigate discrepancies.
• Perform bank-related errands and support other cash management activities as needed.
• Perform payroll-related tasks to ensure timely and accurate payroll processing.
• Serve as backup for biweekly payroll processing.
• Assist with the preparation of financial statements and management reports.
• Assist with implementation and monitoring of financial policies and procedures.
• Protect confidential financial, employee, patient, and business information.
• Report suspected errors, control weaknesses, unusual or inconsistent financial activity to the Financial Controller.
• Perform other duties as assigned.

Skills

• Proficiency in Microsoft Office products.
• Experience with accounting software, QuickBooks Online preferred.
• Excellent organizational and time-management skills.
• Strong analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Ability to complete tasks independently.
• Ability to maintain confidentiality and exercise sound judgment.

Qualifications

Associate or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Work experience may be substituted for formal education.

Benefits

• Health, dental, vision, disability, and life insurance
• 401(K) with company match
• PTO
• Paid holidays
• Employee perks

Schedule

This is a full-time, non-exempt position working Monday-Friday. This is an in-person position.