Judicial Clerk III

Full-time, exempt position with a salary range of $54,020.88 - $78,330.60.

About the Role

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. This role performs duties of a judicial clerk, provides daily oversight and direction of newer staff, manages cases of all types or complex specialized areas, conducts special projects, and supports courtroom and judicial officers independently.

This position is part of a progressive job series (Judicial Clerk I, II, or III), and placement will be determined based on minimum qualifications and relevant experience. Applicants must apply for each position they qualify for to be considered.

Responsibilities

• Provides comprehensive case management, customer service, or judicial officer support for clients, judicial officers, or other judicial staff in-person, in the courtroom, or via phone and email.
• Instructs customers on case types and procedures; shares applicable information with law enforcement, attorneys, correctional officials, and other outside agencies.
• Serves as a subject matter expert; conducts in-depth research to resolve complex case-related questions and issues for court staff.
• Troubleshoots and resolves technical issues; determines appropriate escalation paths when necessary.
• Contributes to cross-functional tasks and provides coverage for any function typically performed by a Judicial Clerk.
• Monitors and evaluates workload influx, backlog, and priorities; takes proactive measures to redistribute work and ensure deadlines are met.
• Serves as a primary point of contact for other units, internal departments, trial courts, and external agencies; resolves or escalates reported issues.
• Maintains unit or division calendars, schedules court dates, and sets internal reviews to ensure timely case flow and processing.
• Contributes to case and docket management by supporting senior staff and providing recommendations to improve efficiency; prepares, publishes, and distributes daily court dockets.
• Develops and implements processes and procedures in collaboration with other teams in response to new legislation or changes in local practices.
• Reviews updates to best business practices and state-approved forms; disseminates information and ensures unit compliance.
• Creates and maintains unit resources such as manuals, processes, procedures, cheat sheets, checklists, contact lists, and shared spreadsheets/templates.
• Mentors employees and leads training initiatives for peers and new staff; implements and monitors training plans.
• Participates in cross-training to assist courtrooms and dockets across the district.
• Monitors and maintains the quality of work product; identifies training needs and provides technical correction and instruction.
• Coordinates and facilitates meetings, including collecting agenda items, distributing documents, and publishing minutes; attends and participates in meetings, committees, and work groups as assigned.
• May oversee work quality, training, and assignments of other employees.
• Performs other duties as assigned.

Requirements

• High school diploma or G.E.D.
• At least five (5) years of experience as a Judicial Clerk II or Court Judicial Assistant for the Colorado Judicial Department, or at least five (5) years of relevant work experience in a similar role.

Skills

• Advanced skills and extensive knowledge of judicial processes and case management.
• Ability to handle complex tasks and translate nuanced aspects of the job.
• Recognized technical depth of knowledge within the organization.
• Strong collaboration and communication skills; ability to persuade and gain cooperation.
• Ability to provide guidance and oversight to other employees.
• Discretion in making selections among identifiable choices; significant impact of actions on the organization.
• May be responsible for billing, collection, accounting of funds, or handling and balancing cash.

Work Environment

• Office or similar indoor environment with minimal exposure to unpleasant conditions or hazards.
• Sedentary work involving occasional exertion of up to 10 pounds of force.
• Exposure to individuals with known violent backgrounds, hostile or irate individuals, and communicable diseases.