Judicial Assistant - Justice Court

Job Summary

Performs a variety of routine to complex clerical and administrative duties to maintain orders, records, reports, accounts, or files related to the Justice Courts.

Minimum Qualifications

• Two (2) years of clerical support experience; OR an equivalent combination of related education and experience.

Essential Functions

• Performs functions of a cashier by accepting, posting, processing and verifying payments, credits, and other financial transactions.
• Maintains comprehensive index files, forms, reports, and/or records.
• Operates computer terminal to input and receive information related to statistics, records, reports, accounts, and services.
• Greets the public over the counter and on phones; responds to questions related to judicial services and functions (cases, bail, warrants, payments, and appointments).
• Maintains official court dockets and associated papers; posts official entries reflecting pertinent facts, financial records and judgments related to disposition of each court case; maintains a suspense file on all pending court cases including financial matters related thereto.
• Schedules arraignments, pre-trial and other pre and post judgment hearings, as well as jury and non-jury trials; prepares and maintains the court calendars of these events keeping the Judge advised on all court schedules and delinquent cases.
• Tracks community service ordered by the judge.
• Opens, reviews, and distributes mail for the court.
• Maintains liaison and communications with agencies associated with criminal justice system such as law enforcement agencies, bail bondsmen, prosecutors, public defenders, probation providers, justice courts and various County government offices.
• Prepares, assembles and checks materials for each court session; establishes and routes case files; prepares and routes notices according to required procedures.
• Arranges prisoner transportation to and from court.
• Performs follow-up work subsequent to court sessions; issues judicial orders; posts information generated during court sessions to case files; prepares and routes certified copies.
• Issues stay dates, recalls bench warrants and commitment orders; processes expungements; issues and enters information, pleadings, motions, summons, subpoenas, minute findings, judgments, and orders made by the courts.
• Maintains liaison and communications with agencies associated with criminal justice system such as law enforcement agencies, bail bondsmen, prosecutors, public defenders, probation providers, justice courts and various County government offices.
• Monitors all files put on Court; probation, plea in abeyances and payments for compliance and non-compliance; closes cases per standing orders and judicial orders.
• Affords assistance to the public with civil small claims; questions, filings, and payments.
• Performs criminal background checks and driver's license checks as appropriate.

Knowledge, Skills And Abilities (ksa)

• Knowledge of General office and clerical procedures and techniques.
• Filing procedures.
• Legal terminology and court documents.
• Criminal justice system.
• Civil and criminal court procedures.
• Computers, software, and programs related to job specific duties.
• Bureau of Criminal Identification Skills and Abilities to Adhere to state statutes and rules for civil and criminal procedures.

Working Conditions And Physical Requirements

• Work is performed in a general office setting.
• Sit or stand for long periods of time and occasionally lift up to 20 pounds.