Judicial Assistant I

Essential Responsibilities And Duties

• Completes all required training to access CJIS data, works in CORIS, Workspace, Xchange, Vinelink, OMS, and ODR in addition to using Google tools, Word, Excel, WebEx, and other programs as needed.
• Be familiar with and accesses various resources to gather information and support defendants, plaintiffs, and attorneys (utcourts.gov, Self Help Center, MyCase, Utah Safety Council, etc.).
• Performs all case management duties including file management; creates and files affidavits, progress tracking, probation tracking to maintain jurisdiction, e-filing, e-citations, calendaring, extensions, appeals, correspondence, docket notation, follow-ups, updates contact information, and all other tasks to maintain updated case files.
• Provides friendly, competent customer service by phone, email, and in-person to all people regardless of ability, temperament, language, etc. Clearly and thoroughly explains court procedures, sentencing requirements, and all other relevant information without providing legal advice. Makes docket notations as appropriate. Confirms contact information and interpreter needs.
• Receives, files, and processes small claims affidavits and summons, and other small claims documents in CORIS or ODR systems.
• Cashier for mail and in-person payments (credit/debit cards, checks, money orders, cash) using credit card device, CORIS, Xpress Bill Pay. Follows cash-out procedures and maintains accurate balance in the cash drawer.
• Cashier for cash bail payments for monetary or non-monetary transactions as well as tax intercept checks following correct procedures.
• Processes mail according to procedures: Investigates and notes returned mail. Completes trust mail log and daily mail log as needed.
• Schedules hearings on appropriate days and times; adds notifications, sends notices, notes interpreter needs, etc.
• Completes all cashier/customer service window and backup duties as noted on the daily checklist.
• Provides support to team members as needed; covers work duties as assigned for absent team members.
• Maintains an organized, clean workspace for easy, quick access to information.
• Stays up to date on policies, procedures, and law changes and applies knowledge to daily transactions/ duties.
• Issues delinquent notices and warrants.
• Provides IT support for WebEx hearings to defendants, plaintiffs, victims, and attorneys.
• Processes expungement petitions and appeals following procedures.
• Schedules hearings on appropriate days and times; adds notifications, sends notices, notes interpreter needs, etc.
• Completes all cashier/customer service window and backup duties as noted on the daily checklist.
• Provides support to team members as needed; covers work duties as assigned for absent team members.
• Maintains an organized, clean workspace for easy, quick access to information.
• Stays up to date on all court clerk certification training through LMS and SSL training requirements.

MINIMUM QUALIFICATIONS

• Graduation from high school or GED equivalent and two years of related experience, or any equivalent combination of related education and experience.
• Ability to speak a second language preferred.