Judge's Secretary

About the role

The Union Vicinage is seeking a well-organized, detail-oriented individual with excellent interpersonal and communication skills to support a Superior Court Judge. Strong computer skills are necessary for information processing using Judiciary computer systems, including scanning and uploading documents.

Responsibilities

• Conforming Judge's orders and decisions, maintaining the workflow in and out of judicial chambers
• Proofreading typed material for accuracy and correct punctuation, spelling and grammar
• Coordinating and communicating the judge's schedule with division administration and case management personnel
• Preparing and submitting local and state reports
• Managing incoming and outgoing communications, including mail, telephone, case conference calls and follow-up of same
• Procuring supplies, equipment, and inventory for chambers
• Formatting and typing charges, judicial opinions and other legal documents
• Composing routine correspondence such as form letters or standard replies to inquiries
• Composing non-routine correspondence
• Additional duties as required and assigned

Qualifications

Three (3) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: preparing and analyzing legal documents, processing legal or other documents, transcribing information, and scheduling meetings or appointments.

Substitution: Successful completion of a clerical training program with a minimum of 700 classroom training hours or 30 semester hour credits in secretarial science may be substituted for one (1) year of experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but are not limited to, office procedures, word processing, and business English.

Skills

• Keyboarding proficiency of at least 40 words per minute (required; testing administered at interview or proof of certification accepted)
• Knowledge of legal terminology (helpful)
• Working knowledge of Microsoft Office (helpful)
• Strong computer skills
• Excellent interpersonal and communication skills
• Strong organizational and detail-oriented capabilities

Pay

Salary range is $49,059.79 to $73,196.51 for Schedule A, and $49,059.79 to $69,536.67 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

Schedule

Regular and predictable physical presence at the worksite is an essential function of this position.