Jr Accounts Payable Specialist

About the role

Computes, classifies, records and verifies numerical data for use in maintaining accounting records.

Essential Duties and Responsibilities

• Compile and sort documents, such as invoices and checks, substantiating business transactions.
• Audit invoices against purchase orders, research discrepancies and process invoices for payment.
• Assign appropriate sales and use tax codes to invoices as required.
• Obtain required approvals to allow for payment of invoices according to the signature authorization matrix.
• Assist employees and vendors by answering questions related to accounts, procedures, payments and services.
• Obtain, code and maintain W9 information for all suppliers to be used for IRS 1099 filings.
• File paid invoices and checks in alphabetical order and numeric sequence.
• Serve as backup support to front desk reception as needed.
• Open, sort and distribute incoming mail daily.
• Sort and distribute incoming email to group AP email address.
• Requires great attention to details and accuracy.
• Other duties may be assigned.

Physical Requirements

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Education and/or Experience

• One year certificate from college or technical school;
• or three to six months related experience and/or training;
• or equivalent combination of education and experience.

Language Skills

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to suppliers, customers, clients, and other employees of the organization.

Mental Abilities

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

• To perform this job successfully, an individual should have knowledge of the following software and / or systems; MACOLA, NetSuite, Windows, Excel, Word.