Job Placement Coordinator

About the Role

Coordinates the planning, development, and implementation of an employment services program in an assigned department or a categorically funded program. Evaluates and oversees delivery of job placement services, researches and resolves issues between students and employers, and performs advanced program/grant management support, including preparing and analyzing statistical data and program metrics. Works with the program director to ensure department/program compliance with federal, state, and District codes, rules, and regulations.

Responsibilities

• Provides input in selecting, training, and providing day-to-day lead work guidance and direction to department staff; assigns, schedules, and monitors work for completeness, accuracy, and conformance with District, department, and legal/regulatory requirements.
• Monitors workflow to ensure mandated deadlines are met; provides information, instruction, and training on work procedures and technical, legal, and regulatory requirements.
• Provides input to supervisor on employee work performance and behaviors; assists in ensuring a fair, open, and inclusive work environment.
• Plans and implements the operation and service delivery of an Employment Center or a specific categorically funded job development program; coordinates and participates in evaluating individual student employment readiness and job research.
• Develops and conducts job development workshops and seminars; ensures availability of job search resources, including access to computers and counselors.
• Plans, manages, and implements a comprehensive internship and job placement program; acts as a liaison with local employers, government agencies, and community groups to build partnerships and create job opportunities for students.
• Represents the college or District in regional employment and outreach programs; maintains the Jobs website.
• Researches and resolves student complaints and employer issues; coordinates with employers to find qualified applicants and ensures student positions meet District minimum requirements.
• Performs needs assessment research to determine student and employer needs and best practices; conducts studies and complex data analyses to evaluate program effectiveness and recommends enhancements.
• Assists in assessing student area outcomes in applicable programs; coordinates and minimizes impacts of overlapping programs and services.
• Contributes to the development of and monitors performance against the annual department budget; approves purchases and expenditures in accordance with District policies.
• Calculates budget usage and fund percentages; prepares budget variance reports and spending forecasts for management review; tracks multiple funding sources.
• Participates in grant administration functions, including basic grant writing, collecting program data, and generating performance reports.
• Interprets, applies, and ensures compliance with applicable program policies, procedures, and guidelines; remains current on legislative decisions and developments.
• Ensures accuracy and validity of program tracking and data; develops, maintains, and audits spreadsheets, databases, and reports.
• Coordinates logistics of major events, including liaison with participants, vendors, and sponsors; orders food, materials, and supplies; performs onsite troubleshooting.
• Demonstrates sensitivity to and understanding of historically minoritized groups; participates in professional development to increase cultural competency and enhance equity-minded practices.
• Oversees program marketing, including preparation and production of promotional materials, invitations, and publications; maintains department or program website and social media accounts.
• Represents the department on committees and task forces; participates in state and national program training and professional group meetings.
• Maintains and purchases inventory and supplies.

Requirements

Knowledge of:

• Department or program goals, objectives, policies, procedures, and practices applicable to the area of assignment.
• Principles and practices of planning, organizing, and coordinating a work-based learning program.
• Common student needs, issues, and concerns regarding careers and employment.
• Career and occupational resources, trends, and opportunities.
• Principles, methods, and practices applicable to the design and implementation of public relations, outreach, and marketing programs.
• District student recordkeeping practices and procedures for processing student information and interpreting data.
• District payroll and general accounting system operations, practices, and procedures.
• College and District organization, rules, policies, and procedures applicable to departmental and division operations.
• Practices and techniques of sound business communication; correct English usage, including spelling, grammar, and punctuation.
• District policies, procedures, and rules regarding budgeting, purchasing, and travel/training and expense reporting.
• Grants administration methods and practices.
• Applicable sections of the California Education Code, Title V, and other applicable laws.
• The Family Educational Rights and Privacy Act (FERPA) and other District, state, and federal laws, rules, regulations, and policies governing student records.
• Research methods and analysis techniques.
• Principles and practices of effective management and supervision.
• Safety policies and safe work practices applicable to the work being performed.
• Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures, and collective bargaining agreements.

Skills and Abilities:

• Plan, organize, coordinate, and review the work of assigned department staff.
• Communicate information accurately and effectively; understand requests for information or assistance.
• Maintain accurate records and prepare clear, concise reports.
• Analyze and interpret data and make sound recommendations based on findings.
• Interpret, apply, and explain complex laws, rules, regulations, policies, and procedures.
• Use computer software and applications related to job functions, including word processing, spreadsheets, databases, and presentation software.
• Establish and maintain effective working relationships with those contacted in the course of work, demonstrating cultural competency and sensitivity.
• Work independently with minimal supervision; prioritize and handle multiple tasks simultaneously.
• Exercise sound, independent judgment within general policy guidelines.