Job File Coordinator

Primary Responsibilities

• Job File Coordination - monitoring job file status, maintain job file work in progress, and ensure client requirements are followed
• Job File Documentation - review and validate initial field documentation, create preliminary estimate, perform daily job file coordination and perform job file backup
• Job File Communication and Reporting - complete and review job file documentation for upload and audit process, and perform job close-out
• Invoice/Payments - bill customers in timely manner, process payments, ensure work in progress and accounts receivables spreadsheets are kept accurate, and maintain filing system for all jobs
• Office administrative duties such as preparing email and written correspondence
• Assist other departments, as needed

Requirements

• 2+ year(s) of administrative or office-related experience
• Experience with billing, preferred
• Experience in service industry environment, preferred
• Possess polite, confident, and excellent customer service skills, including listening and questioning skills
• Excellent organizational skills and strong attention to detail
• Capability to work in a fast-paced, team-oriented office environment
• Proficient in Microsoft Office (i.e., Outlook, Word, Excel)
• Ability to learn new software, including Xactimate® and proprietary software

Qualifications

• Minimum of HSD/GED

Skills

• Proficient in Microsoft Office (i.e., Outlook, Word, Excel)
• Ability to learn new software, including Xactimate® and proprietary software

Benefits

• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• 401(k) matching

Pay

Competitive salary

Schedule

7:30 am - 4:00 pm Monday through Friday
40 hours/week, flexible to work overtime when required